Director of Executive Operations

Jewish Association for Services for the Aged•New York, NY

1d•$0 - $90,000

About The Position

Reporting to the Chief Executive Officer (CEO) and, as required to the Chief Administrative Officer/General Counsel (CAO/GC), the Director of Executive Operations will serve as strategic partner to ensure organizational projects and initiatives are executed as required. This role also supports the Leadership Team as appropriate.

Requirements

Excellent administrative, organizational, communication (written and verbal), and interpersonal skills.
Ability to maintain a high degree of professionalism, flexibility, and diplomacy.
Strong attention to detail, with a demonstrated ability to prioritize work and to complete tasks within assigned time periods.
Self-starter who is comfortable supporting more than one executive.
Bachelor’s degree required.
5 years relevant experience

Nice To Haves

Master’s degree preferred.

Responsibilities

Provides high-level administrative support to the Board of Directors, CEO and/or CAO/GC, to include initiation and management of calendars; emails; correspondence; presentations; reports; research; telephone calls; travel coordination; expense reconciliation; meeting materials; and minute-taking to ensure business initiatives are moving forward. Provides similar support to the Leadership Team as appropriate.
Responsible for oversight of Board activities and scheduling.
Oversees the preparation, maintenance, and completion of records of all meetings of the members and of the Board.
Manages and organizes complex calendars by responding to meeting requests and proactively resolves and prioritizes scheduling conflicts.
Coordinates with internal and external stakeholders to schedule meetings/events. Proposes plans and schedules that meet priorities and deadlines of the Board of Directors and the President/CEO.
Performs specialized and/or confidential administrative duties.
Conducts research and prepares statistical reports to assist organizational leadership.
Maintains executive records, Board minutes, corporate files, and reports.
Uses discretion and professionalism in dealing with managers, employees, board members, clients and the public.
Maintains complete confidentiality and always protects sensitive information. Projects professionalism in appearance, demeanor, and reliability at all times.
Performs other related duties as assigned.