Director of Contracts, Bureau of Finance, Administration and Services

City of New York • Long Island City, NY

1d • Hybrid

About The Position

The Center for Health Equity & Community Wellness (CHECW) focuses on social determinants of health, including environmental and commercial determinants, to improve health and well-being for all New Yorkers. The Bureau of Finance & Administration Services (BFAS) is responsible for preserving, enhancing, and supporting CHECW's financial, physical, and human resources. BFAS operates from a centralized, customer-oriented, and service-based model, creating linkages between CHECW and other Divisions and ensuring efficient resource utilization. The Bureau's portfolio includes Human Resources, Contracts, Finance, Operations, and Grants and Special Projects. The Bureau of Finance & Administration Services seeks to hire a Director of Contracts, who will oversee the Contracts Unit and all aspects of the contract management portfolio.

Requirements

• A baccalaureate degree from an accredited college or university and five years of full-time paid experience acquired within the last fifteen years, of supervisory or administrative experience including handling of business promotion or urban economic problems, at least 2 years of which must have been in a managerial or executive capacity with primary focus on business promotion or urban economic planning; or
• A satisfactory equivalent combination of education and experience. However all candidates must have 2 years of managerial or executive experience as described in "1" above.
• All candidates must have a four-year high school diploma or its equivalent approved by a State's Department of Education or a recognized accrediting organization.

Nice To Haves

• Master's degree in public health, public policy, public administration, business administration, or related field desirable.
• Strong project management, program development and writing skills are necessary.
• Successful candidate will be analytical, creative. flexible, and able to manage multiple tasks and projects from all stages.
• Ability to build and maintain effective working relationships across programs, and with external partners at various levels.
• Has a good relationship building and problem-solving skills.
• Ability to demonstrate a professional, positive attitude and work ethic.
• Excellent interpersonal, communication presentation skills.
• Knowledge of and experience working within the City's contract, procurement, and budget systems.
• Knowledge of and demonstrated commitment in public health, anti-racism, social justice, and equity.
• Appropriate graduate study in an accredited college or university may be substituted for the general experience on a year-for-year basis.

Responsibilities

• Serve as a strategic partner ensuring the development and implementation of the overall contracts strategy and scope and supports the division goals. Develop and modify scopes and budgets. Initiate and monitor contract actions, manage and track Contrak Systems.
• Monitor progress for divisional city contract actions including encumbrance from initiation through contract registration until expiration.
• Liaise with agency and divisional partners (CHECW programs, Legal, ACCO, Fiscal, Finance, and Budget) to coordinate workflow and vendor requirements for all contracting actions.
• Lead Internal planning with program leadership in developing contracts with all programs. Track and provide routine reports on contracts status and keys issues and requirements to program and presents recommended solutions as needed. Track contract payments through City and DOHMH systems (PAYRS and PASSPort) to ensure vendor are paid for goods and services in a timely manner.
• Provide leadership to the Contract Unit with two staff members, including supervision, professional development, and overseeing the activities and development of a high performing team.
• Enforce and monitor contractual services for compliance, by conducting site visits and assist in best practices for achieving services for vendor.
• Conduct and collaborate with programs on bi-yearly Performance Evaluation.
• Provide lead technical assistance and guidance to programs and vendors, with focus on developing scopes and budgets, Request for Proposals (RFPs), Small purchases, City Council Discretionary contracts M/WBE Innovative etc. Be proactive by responding to contract inquiries promptly and provide the necessary information and documents needed to resolve issues in a timely manner.
• Perform other contract related tasks and special projects as assigned by the Assistant Commissioner.

Benefits

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance.
• Premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• A public sector defined benefit pension plan with steady monthly payments in retirement.
• A tax-deferred savings program
• A robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Job Security

What This Job Offers

• Job Type: Full-time
• Career Level: Manager