Director of Finance and Administration, Dolan School of Business
Fairfield University•Fairfield, CT
•Onsite
About The Position
The Director of Finance and Administration serves as the central point of contact for Fairfield Dolan’s Finances, Faculty Services, HR, Facilities and policies and procedures. The Director leads the financial and operational activities of the School, ensuring alignment with University policies and strategic priorities. This includes oversight of budgeting, accounting, purchasing, contracts, fund management (operating, gift, endowment, and grants) as well as various administrative support to the process of talent recruitment. The role provides financial analysis and reporting to support data-driven decision-making by School leadership.
Requirements
- Budgeting
- Financial planning
- Analysis and forecasting
- Expense tracking
- Records keeping
- Organizational skills
- Communication skills
- Excel proficiency
- PowerPoint proficiency
- Collaboration skills
- Interpersonal skills
- Team-oriented
- Bachelor's degree required
Nice To Haves
- Workday (desired)
- Master's degree preferred
Responsibilities
- Leads the development of the annual operating budget in alignment with Dolan School’s three-year strategic plans.
- Manages financial support services for the school.
- Provides comprehensive financial information, analysis and reporting.
- Assesses financial and/or operational challenges and opportunities and solves or leverages them.
- Collaborates with department heads/chairs on upcoming projects to identify funding sources.
- Ensures compliance with donor intent for restricted gifts and endowment.
- Supports the development, monitoring, and reporting of grant-funded activities in alignment with institutional and sponsor requirements.
- Implements and maintains strong internal controls for the school.
- Ensures all procurement policies and procedures are adhered to for purchases, travel expenditures, contracts, wire transfers, and electronic payments.
- Reviews and routes contracts for legal review; maintains contract records and ensures compliance with contractual terms.
- Assists with University’s year-end close processes.
- Ensures timely payments of stipends, grants, invoices and other account payables.
- Submits annual faculty and staff search requests and start-up packages to Provost’s Office.
- Supports faculty hiring in partnership with the Provost’s Office and Search Committees.
- Collaborates with HR and ITS to ensure seamless onboarding of new faculty and staff.
- Maintains confidential records of job and supplemental offer letters.
- Issues start-up orgs and stipends as per faculty agreements.
- Administers the School’s annual rank and tenure process, ensuring timelines are met and materials are properly managed.
- Reviews adjunct qualifications to support accreditation standards (AACSB).
- Hires adjuncts.
- Issues faculty exit letters on a timely basis per faculty handbook guidelines.
- Maintains annual non-tenure track reviews.
- Manages elections for department chairs, vice-chairs, named professorships and endowed chairs and maintains record of terms.
- Reviews and submits annual stipends for Chairs and Program Directors to Provost’s Office.
- Maintains Memorandums of Understanding (MOUs) and amendments for international partnerships.
- Implements financial aspects of global agreements.
- Invoices foreign partners for revenue.
- Verifies and oversees issuance of faculty overload stipends per international cohort.
- Provides accounting and accrual information to Bursar and University Accounting for global transactions.
- Chairs monthly Dolan Leadership Council attended by Deans and Director.
- Chairs monthly staff meeting; plans informational/educational presentations to staff; uses forum to highlight employee successes and initiatives and to tackle challenges.
- Ensures the safe, effective, and functional operation of Dolan School and its occupants.
- Serves as point of contact for space planning and office assignments.
- Coordinates office relocations and renovations, capital budget and IT setup.
- Liaises with Facilities Management and Fire Marshall on building updates and renovations.
- Directs and provides guidance to staff and faculty on matters of finance and administration.
- Directly supervises and mentors the Assistant to the Dean.
- Promotes safe and secure working conditions.
- Performs other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.
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What This Job Offers
Job Type
Full-time
Career Level
Director
