Director of Contract and Insurance Administration
About The Position
Schochet is seeking an experienced Director of Contract & Insurance Administration to lead the company's contract procurement and insurance program management across a portfolio of approximately 40 residential properties. The role oversees service agreement and insurance claims management, as well as risk-management initiatives. It works closely with senior management, property operations, legal counsel, ownership partners, vendors, contractors, and insurance professionals. The Director will bring strong knowledge of contract administration, commercial insurance, and claims management, and develop practical processes that protect the company while supporting efficient property operations. Responsibilities span the full contract lifecycle, vendor risk and compliance, insurance renewals, claims management, and reporting.
Requirements
- 5–8 years of relevant experience in contract administration, procurement, commercial insurance, risk management, or a related field.
- Experience managing commercial contracts, including review, approvals, renewals, compliance tracking, and document management.
- Experience with vendor agreements, insurance requirements, certificates of insurance, and preferred contractual risk-transfer provisions.
- Strong organizational, analytical, communication, and problem-solving skills, with exceptional attention to detail.
Nice To Haves
- Bachelor's degree preferred.
- Multifamily housing, commercial real estate, construction, or property management experience strongly preferred.
- Familiarity with commercial property, general liability, umbrella/excess liability, workers' compensation, and related insurance coverages preferred.
Responsibilities
- Oversee the full contract lifecycle, including procurement, review, approvals, execution, renewals, amendments, and expirations.
- Ensure contracts comply with company policies, applicable legal requirements, insurance standards, and ownership partner requirements.
- Coordinate contract reviews with corporate legal counsel and obtain required internal and ownership approvals.
- Develop and maintain standardized contract templates, service agreements, procurement procedures, and a centralized contract database.
- Track contract terms, renewal dates, expiration deadlines, and compliance obligations.
- Identify opportunities to consolidate vendor agreements, negotiate efficiencies, and reduce costs across the portfolio.
- Establish and monitor insurance and risk-transfer requirements for vendors, contractors, consultants, and service providers.
- Review indemnification, insurance, and other contractual risk provisions in coordination with legal counsel and insurance brokers.
- Track certificates of insurance, endorsements, coverage limits, and expiration dates.
- Address contract deficiencies and vendor noncompliance in coordination with Operations and management.
- Coordinate annual insurance renewals with the company's insurance broker and Chief Financial Officer.
- Maintain insurance policies, schedules, renewal calendars, and related records.
- Oversee significant property damage and liability claims, coordinating with brokers, carriers, adjusters, attorneys, contractors, and ownership partners.
- Monitor claims, insurance recoveries, incident reporting, and loss-prevention initiatives.
- Prepare management reports on contract compliance, renewals, vendor risk, claims, insurance costs, and opportunities for improvement.
Benefits
- Health insurance
- Dental insurance
- 401(k)
- 3 weeks of vacation accrued
- 12 paid holidays
- 5 sick days
- 3 personal days
- Additional employee perks
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What This Job Offers
Job Type
Full-time
Career Level
Director
