Director of Compliance and Registration

FirstDay Foundation•San Antonio, TX

12d

About The Position

The Director of Compliance and Registration is responsible for the legal, tax, and regulatory standing of FirstDay Foundation and its client organizations. As a subject-matter expert on nonprofit and employment tax compliance, this role ensures that state and federal registrations, tax withholdings, required reports and information returns, and tax-exempt status requirements are maintained and filed accurately and on time. The role manages charitable and business registrations, state tax exemptions and accounts, and multi-state employment tax registrations. It serves as a contact for external agency inquiries, notices, and audits; maintains entity compliance records; coordinates required filings; and monitors deadlines and potential compliance risks. The position also exercises power of attorney and signing authority for client organizations within documented limits.

Requirements

Bachelor's degree in Accounting, Finance, or a related field.
Active Certified Public Accountant (CPA) license.
IRS Enrolled Agent (EA) status.
Eligibility to hold powers of attorney on behalf of client entities.
Eight or more years of progressive tax accounting experience, including at least three years focused on tax-exempt organizations.
Verifiable experience registering organizations with Secretaries of State, state charity regulators, and state tax and workforce agencies, including multi-state employment tax registration, and maintaining and filing required documents and reports.
Knowledge of federal and state laws governing tax-exempt organizations, including the ability to keep current with changing laws and requirements.
Knowledge of multi-state employment tax, including state withholding and SUI registration, nexus rules, state nonprofit corporation law, charitable solicitation registration requirements, and Secretary of State filing processes across multiple jurisdictions.
Regulatory awareness and ability to translate and communicate regulatory requirements clearly.
Ability to manage high volumes of recurring deadlines across multiple entities and jurisdictions accurately.
Ability to draft, interpret, and administer corporate governance documents, powers of attorney, engagement letters, and service agreements.
Professional judgment and discretion in handling sensitive client information, credentials, and confidential records.
Must be authorized to work for any employer in the United States; visa sponsorship is not available.

Nice To Haves

Master’s degree in Accounting or Taxation.
Certified Nonprofit Accounting Professional (CNAP).
Experience in a management services environment, shared-service organization, or multi-entity nonprofit system.

Responsibilities

Manage charitable registrations so each entity is registered to do business in every state where it operates and remains in good standing.
Obtain and maintain state tax exemptions and accounts for each entity, including sales and use tax exemptions and other applicable exemptions.
Register and maintain state income tax withholding and state unemployment insurance accounts wherever entities have employees; monitor nexus from new hires and remote workers and open or close accounts as needed.
Hold and exercise power of attorney and signing authority on behalf of client organizations within documented limits.
Ensure compliance with state charity rules and regulations, business law, and applicable tax requirements.
Serve as the point of contact for external agency compliance inquiries, notices, and audit requests, including those from the IRS, state revenue agencies, and workforce commissions.
Maintain accurate, current records, certificates, annual reports, and compliance documentation for each entity.
Coordinate with agencies to file required documents, maintain business registrations, and ensure timely submission of tax and regulatory reports.
Build and maintain a compliance calendar for each entity to track filing requirements and deadlines.
Prepare and maintain internal tracking reports on registration status, filing history, and compliance status.
Assess potential compliance risks regularly and take appropriate action to prevent violations.
Perform other duties as assigned.