Director of Capital Projects

HEARTSHARE HUMAN SERVICES OF NEW YORK•New York, NY

2d•$100,000 - $120,000•Onsite

About The Position

HeartShare’s Director of Capital Projects is responsible for overseeing the development, implementation, and oversight of the agency’s capital improvement projects, ensuring they are completed on time, within budget, and in compliance with organizational standards and safety regulations. The role requires hands-on supervision of construction activities, including coordination with architects, engineers, and contractors. The ideal candidate will lead HeartShare’s efforts to design capital plans that prioritize accessibility and the evolving needs of aging populations by ensuring that all capital improvements incorporate universal design principles, ADA compliance, and age-friendly features.

Requirements

Bachelor’s degree Required
Minimum of 5-7 years of experience managing capital projects, ideally in a nonprofit or healthcare setting.
Proven experience managing capital projects from inception through closeout, including budget ownership, contractor coordination, schedules, and resources for large, complex projects.
The position requires frequent onsite meetings, reliable transportation is essential for the candidate.
Strong or demonstrated leadership skills, organizational skills, and problem-solving abilities, with meticulous attention to detail for addressing unexpected issues in project execution.
Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
Deep technical knowledge of building systems (HVAC, MEP, electrical, elevator, plumbing, life safety, and building envelope).
Thorough knowledge of building codes, ADA regulations, safety standards, state/city regulations, as well as general knowledge of all construction trade types.
Proficiency in utilizing automated facilities management systems and project management software. E.g., TheWorxHub, Procore, Microsoft Project, or similar.
Proficiency in Microsoft Office Suite, Excel-based budgeting, and digital collaboration tools.
Familiarity with CAD software, ability to read architectural plans and blueprints.
Ability to provide cost-effective solutions with high-quality outcomes.
Must have an understanding of procurement processes and vendor management.
Compassionate, patient, and empathetic approach when interacting with individuals with developmental disabilities.

Nice To Haves

Degree in architecture, engineering, construction management, or a related field Preferred.
Project Management Certification (PMP) preferred.

Responsibilities

Lead the development and execution of capital improvement projects, including renovations, structural repairs, MEP system upgrades, envelope restoration, and amenity enhancements.
Assess capital needs across all agency-owned and leased properties—including residential homes, condos, apartments, commercial spaces, and school facilities—and develop multi-year capital plans accordingly, including the preparation of project scopes of work and related RFPs.
Collaborate with the SVP of Real Estate Strategy & Systems, Vice President of Properties, and program leadership to design capital plans that prioritize accessibility and the evolving needs of aging populations.
Ensure that all improvements incorporate universal design principles, ADA compliance, and age-friendly features by evaluating mobility challenges, reducing physical barriers, improving lighting and signage, upgrading restrooms and entrances, and integrating technologies or infrastructure that support safe, independent living for individuals with physical, sensory, or cognitive impairments.
Assist with large-scale projects related to violation resolution, particularly those involving coordination with City agencies and regulatory authorities.
Oversee the management and use of HeartShare’s OPWDD-funded Residential Reserve for Replacement (RRR) funds to ensure timely and appropriate use of funds.
Assist in the preparation and submission of Prior Property Approval (PPA) requests to OPWDD, when required.
Assist with any required reporting and documentation associated with capital grant funding, ensuring compliance with grantor guidelines, timelines, and audit requirements.
Engage stakeholders in value engineering processes to optimize scope and budget alignment.
Monitor project expenditures to ensure strict adherence to approved budgets and financial controls.
Review, prepare, and submit contracts, change orders, and other project-related documents for executive approval.
Process and submit all invoices for construction, architectural, and related services in a timely and accurate manner.
Direct all phases of capital projects from initial scope development through closeout, ensuring alignment with scope, schedule, and quality expectations.
Develop and manage detailed project timelines in collaboration with contractors, vendors, and program staff.
Resolve scheduling conflicts, coordinate site access, and mitigate disruptions to program operations.
Provide on-site supervision of active projects to ensure safety, quality, and compliance with specifications.
Proactively address project delays, material shortages, and unforeseen field issues to maintain progress.
Implement and maintain project management tools to track milestones, budgets, vendor performance, and punch list items.
Provide regular progress updates and cost reports to senior leadership.
Enforce rigorous quality control practices, including frequent site inspections and verification of completed work against plans and specifications.
Ensure compliance with all applicable regulatory codes and standards (e.g., DOB, FDNY, EPA).
Work with program teams to develop and implement site-specific safety plans that protect residents and program participants during construction.
Leverage automated project and/or facilities management platforms (e.g., TheWorxHub, Procore, Microsoft Project or similar) to manage project workflows, documentation, and communication.
Maintain detailed records in the system, including progress updates, site photos, and field notes.
Serve as the primary point of contact for all capital project activities, ensuring effective coordination with internal stakeholders, contractors, vendors, and funders.
Deliver timely and accurate updates to the SVP regarding project progress, risks, and required adjustments.
Maintain comprehensive project documentation, including daily logs, inspection reports, permits, delivery records, and safety checklists.
Ensure all close-out items are completed, including securing final inspections, certificates of occupancy or completion, and warranties.
Track and manage post-project warranty compliance and documentation for installed systems and completed improvements.
In the event of fire, flood, or other major damage, lead facility recovery efforts by managing repairs, coordinating with insurance adjusters, and overseeing the use of insurance proceeds to restore operations efficiently and safely.

Benefits

Rewarding Work in a team environment.
Paid vacation, sick, personal days, and holidays.
403(B) retirement plans with employer contribution.
Health, dental, vision and life insurance.
Employee Assistance Program (EAP).
Flexible spending account (Dependent Care, Medical, Parking, and Transit).
Employee Appreciation Programs and Events.
Tuition Assistance Program.
Professional Development opportunities.
Gympass Discount
Verizon Wireless Discount.
BJs Membership discount.
Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more