Assistant Director, Capital Projects Procurement
About The Position
The Planning, Design and Construction Department is responsible for the planning, design, bidding and construction of all capital projects of Tufts University. Working closely with the Facilities, Capital Renewal, and Finance Departments, the department executes the long-range capital plan for the 5.9 million square feet of buildings and infrastructure on our two Boston campuses (Health Sciences campus in Chinatown and the School of the Museum of Fine Arts at Tufts in Fenway), Grafton campus (Cummings Veterinary School) campus, and the main undergraduate campus at Medford/Somerville. The department ensures that project scope and quality objectives are achieved, and resources are effectively managed, and coordinates facilities data collection for asset-based management and other analytical and operational tools. This department is also responsible for implementing projects critical to Tufts’ goal to decarbonize the institution by 2050.
Requirements
- Bachelor's degree in Business, Finance, Economics or related field or related professional experience.
- 10 plus years of progressively responsible experience in procurement and contracting for architecture, engineering and construction management services.
- Experience with procurement and contracting for an institutional or large-organization entity managing facility projects, renovations and/or new construction.
- Candidate must have experience managing a portfolio of simultaneously bidding and soliciting proposals.
- Microsoft software, Excel, Word, Power Point, web-based database project management systems.
- Familiarity with procurement industry best practices, budget and financial management systems, such as People Soft; contract requirements and legal terms and definitions; and project management and reporting software such as PMWeb.
Nice To Haves
- Procurement and contracting experience with an institution of higher education.
- Familiarity with the AIA contract suite.
- Willing to share knowledge based on experience freely with others.
- Professional licensing desirable.
- Ability to communicate graphically desirable, as well as good writing skills.
Responsibilities
- Lead end-to-end (sourcing to contracting) process for Capital Projects.
- Develop scope, specification and appropriate solicitation documents.
- Ensure adherence to Procurement policies and project timelines
- Establish and maintain a preferred architects, engineers, general contractors, design-builders and construction managers program.
- Coordinate and prioritize with project planners and project managers to determine procurement needs, specifications and project timelines.
- Review proposals against project budgets, industry benchmarks and compare to each other and negotiate best value in scope and cost for the university.
- Lead negotiations process (pricing, risk, terms, service level, etc.)
- In collaboration with Executive Director and University General Counsel, develop contract templates based on project type.
- In concert with the University Counsel, review, propose and resolve any proposed modifications to the standard contract templates.
- Coordinate contract review process with General Counsel and Project Managers. Prepare contracts for execution for services including all pertinent and required provisions for the capital projects
- Provide regular updates and reporting on the status of solicitations and contract preparation to key stakeholders with timelines for task completions.
- Meet regularly with project planners and project managers to discuss status of solicitations and contracts and prioritization of procurements.
- Assure compliance with university policies and procedures and notify and gain approval from Chief Procurement Officer for any proposed deviations from requirements
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
