Director of Business Admin

The Salvation Army Canada and Bermuda Territory•Calgary, AB

6d•Onsite

About The Position

The Director of Business Administration is responsible for oversight of finance, information technology, and reception services of the ministry unit. The incumbent has the primary responsibility of providing accurate financial information to the Executive Director, leadership team, divisional and territorial staff, ensuring that adequate information technology strategies are in place, and ensuring that all processes within the areas of responsibility are completed in accordance with The Salvation Army policies and standards.

Requirements

Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
Ability to provide an original copy of a Background Check that is satisfactory to The Salvation Army, in its sole discretion, is required, including Child Check (if appropriate).
Completion of a Bachelor’s Degree in a related field (e.g., Business Administration, General Management, Priority Management, Finance/Accounting, etc.).
Five years of prior related progressive experience in the Business Administration, Property Management, Finance/Accounting or other related field in a supervisory/managerial role.
Commitment to quality customer service and strong customer service skills.
Attention to detail and high accuracy.
Good analytical and problem-solving skills.
Ability to coach and develop employees.
Good team management skills.
Ability to adapt and work in a changing environment.
Ability to understand financial reporting as presented from other countries and standards.
Able to work in a consultative, diplomatic, and tactful manner.
Innovative and open to new ideas.
Strong sense of integrity with professional ethics and a balanced sense of fairness and flexibility.
Able to proactively recognize potential risks and issues, respond with solutions and engage others in implementing change.
Effective organizational and time management skills – self-motivated and disciplined self-starter.
Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
Must have the ability to multi-task, manage time effectively & prioritize work as well as problem solving skills.
Must have the ability to communicate effectively and give and understand written and oral instructions.
Must enjoy teamwork and have effective interpersonal and conflict resolution skills.
Able to concentrate continuously, while monitoring the environment.

Nice To Haves

Alternative combination of education and experience may be considered.

Responsibilities

Develops and implements strategic financial initiatives for the ministry unit in consultation with the Executive Director and leadership team.
Completes operational reviews and analysis of programs and services to allow for better allocation of resources and mission advancement.
Oversees the preparation of the annual budget for the ministry unit; provides guidance for the monitoring of actual activity against proposed budget on an on-going basis and takes corrective action as needed.
Communicates with program/department staff to understand financial and information technology needs and provides information and assistance to aid in making informed operating decisions.
Provides leadership regarding strategic partnerships, and proposal submissions.
Manages operating agreements with partners, funding agreements, contracts, and leases.
Develops policies relating to finance and ensures information technology policies are developed and maintained.
Ensures all information technology systems are working and upgrades are completed promptly.
Guides Finance staff on complex and high-level inquiries.
Approves purchase orders and invoices that are in accordance with finance procedures.
Provides guidance for managing the reporting obligations of funding contracts and responds to questions.
Performs financial analysis of programs to ensure solvent operations and identifies opportunities to expand services and/or control costs.
Manages internal audit and risk assessment review processes including liaising with auditors and supervising the preparation and submission of supporting documents.
Reviews documentation for financial schemes and purchase requisitions for consideration and review of divisional leadership.
Supports the IT Infrastructure and Systems Manager in high-level planning to align the IT strategy with organizational needs and business goals and in liaising with territorial staff regarding various requests.
Builds a team that is qualified, equipped and engaged in their work, as well as works well with other areas within the organization to create unity and flow of services.
Hires, orients, trains, supports, recognizes, evaluates, and retains direct reports, and supports all departments within the ministry unit to ensure that all on-site related activities can be completed and comply with THQ standards.
Ensures finance and information technology areas are fully staffed with qualified staff and that staff have the resources to do their jobs.
Completes supervisory payroll functions in the HRIS, inclusive of approving vacation, sick time, timesheets, etc. for direct reports; ensuring direct reports are paid accurately and on-time and in keeping with policies, procedures, and legislation.
Effectively utilizes, supports, evaluates, and retains department volunteers.
Ensures compliance with legislation and workplace policies and practices.
Ensures that the business administration team completes mandatory training or certifications as required and identifies any additional training needed.
Conducts regular supervision with staff; ensures that timely performance reviews are completed for all team members.
Conducts monthly meetings with department staff.
Complies with all occupational health and safety legislation and workplace health and safety policies, procedures, and protocols.
Attends Leadership Team meetings, presents finance and information technology issues, answers questions, and prepares reports as required.
Attends and participates in meetings/events/committees (internal and external) as required.
Ensures that the departments mentioned above meet both the internal and external accreditation standards when it is due for accreditation review.
Attends meetings as requested by the Executive Director.