Director of Administrative Services

The Aspenwood Company – Village of Tanglewood•Houston, TX

1d•Onsite

About The Position

Are you an experienced professional with a passion for managing administrative services and making a meaningful impact in a senior living community? Do you have a knack for accounting, human resources, and office management? The Aspenwood Company is seeking a dynamic Director of Administrative Services. This role offers the chance to oversee community accounting functions, support human resources, and supervise front desk staff in a rewarding environment. If this sounds like the role for you, we want to hear from you! Apply today and join a team that values excellence, compassion, and dedication

Requirements

Associate degree or above in accounting, finance, or human resources preferred.
2-3 years of related experience preferred.
Valid Driver’s License.
Positive Driving Record.
Must pass a background check and drug screen.

Responsibilities

Oversee all community accounting functions, including accounts payable, accounts receivable, billing, and resident inquiries.
Document, prepare, and distribute resident statements.
Manage aging/past-due account collections and analysis. Follow company collection policies and procedures to reduce delinquent accounts. Make recommendations to the Executive Director regarding write-offs.
Assist all hiring managers with the recruiting and hiring process.
Ensure timely submission of biweekly payroll processing. Serve as the primary backup for all timecard processing.
Schedule new hire orientation and lead assigned segments.
Submit employee changes, such as annual merit increases, change in position or status, and terminations, in a timely manner.
Maintain on-site employee files in accordance with company, state, and federal requirements.
Track and ensure all certifications and licenses are current and any annual reports are processed.
Order office supplies and other office function requirements within budget.
Manage front desk/concierge staff, including hiring and scheduling.