Director of Administration (Facilities & Workplace Operations)

TP-Link Systems Inc. • Irvine, CA

2d • $160,000 - $230,000

About The Position

The Director of Administration is responsible for leading the company’s administrative operations, strategic procurement initiatives, workplace operations, and commercial vendor management functions across multiple business areas. This role plays a critical part in supporting operational scalability, infrastructure growth, and organizational efficiency in a fast-paced technology environment.

Requirements

• Bachelor’s degree in Business Administration, Operations Management, or a related field required; Master’s degree preferred.
• 10+ years of progressive experience in administration, operations, facilities, or business management leadership roles.
• Proven experience managing facilities, procurement, vendor relationships, and contract negotiations.
• Strong leadership, organizational, and project management capabilities.
• Excellent communication, negotiation, and stakeholder management skills.
• Demonstrated ability to lead operational improvements and manage multiple priorities in a fast-paced environment.
• Experience building teams, processes, and operational structure from 0 to 1
• Operate effectively in a fast-growing and evolving environment
• Strategic and hands-on
• Strong cross-functional leadership and execution capability
• Ability to scale corporate operations alongside business growth
• Strong vendor management and strategic procurement capabilities, while still being operationally oriented

Responsibilities

• Corporate Administration & Workplace Operations: Office environment and workplace operations, Facilities / property management, EHS and workplace compliance, Front desk and administrative support functions, Workplace experience and operational support across departments
• Strategic Indirect Procurement: Non-production procurement and vendor management, Enterprise software / SaaS, IT systems, professional services procurement, Office furniture, operational equipment, supplies, and labor protection materials procurement, Supplier evaluation, contract negotiation, procurement process optimization, and cost control
• Fixed Asset Management: Company-wide asset tracking and lifecycle management, Establishing scalable operational controls and governance processes
• Corporate Projects & Operational Excellence: Office expansion, renovation, relocation, and infrastructure projects, Support for large corporate initiatives and events, Process optimization, operational standardization, and organizational efficiency improvements
• Team Leadership & Organizational Development: Build, structure, and lead the corporate administration and procurement organization, Define team responsibilities, operating models, performance expectations, and career development plans, Mentor and develop team members while fostering a culture of accountability, ownership, continuous improvement, and customer service

Benefits

• Fully paid medical, dental, and vision insurance (partial premium coverage for dependents)
• Contributions to 401k funds
• Over four weeks of PTO per year
• Bi-annual pay increases
• Health and wellness benefits, including free gym membership.
• Quarterly team-building events

What This Job Offers

• Job Type: Full-time
• Career Level: Director