Director of Accounts Payable and Procurement - Accounting

Bay Cove Human Services•Boston, MA

13d

About The Position

Bay Cove Human Services’ mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services to people facing the challenges associated with developmental disabilities, mental illness, substance use disorders, and homelessness at more than 175 program sites throughout Greater Boston and Southeastern Massachusetts. Job Summary: The Director of Accounts Payable and Procurement is responsible for the end-to-end management of the organization's spending, including vendor selection, procurement strategy, and the efficient payment of financial obligations. The Director ensures that procurement policies and practices are compliant with federal and state regulations and contract obligations.

Requirements

Bachelor’s degree in Accounting, Finance, or Business Administration is required.
8–10+ years of professional financial management experience, with at least 6 years in a supervisory or leadership role.
Deep familiarity with fund accounting, government grant reporting, and OMB Circulars is highly preferred.
Proficiency in ERP and accounting software - Microsoft Dynamics and advanced Microsoft Excel skills preferred
Strong negotiation skills
Excellent analytical abilities
Proficiency in procurement software and tools
Deep understanding of supply chain management principles
Effective communication and interpersonal skills
Strategic thinking and decision-making abilities
Knowledge of contract law and vendor management

Nice To Haves

MBA preferred
Experience in procurement in non-profit human services organizations
Leadership and team management skills
Advanced degree in Business Administration or Supply Chain Management
Certification in Procurement or Supply Chain Management (e.g., CSCP, CPSM)

Responsibilities

Direct and lead teams across accounts payable, procurement, and contract management.
Develop and implement organizational spending strategies to optimize cost spending and cash flow and to maximize mission-driven funding.
Create and enforce internal controls to safeguard assets and prevent fraud.
Manage the full procurement lifecycle, from needs assessment and vendor selection to contract monitoring and renewal.
Negotiate vendor terms and discounts to ensure cost-effective acquisition of goods and services.
Collaborate with legal counsel on contract requirements and compliance.
Identify and evaluate potential vendors and suppliers based on quality, price, and reliability.
Negotiate contracts and agreements with vendors to secure favorable terms and conditions.
Monitor supplier performance and resolve any issues or disputes that may arise.
Manage vendor relationships.
Oversee high-volume invoice processing, payment runs, and expense report management.
Ensure accurate three-way matching (purchase orders, receipts, and invoices) for audit readiness.
Ensure all expenditures comply with state and federal regulations under the Uniform Guidance as issued by the Office of Management and Budget (OMB) and GAAP standards.
Oversee tax-related filings, such as annual 1099 processing and withholding tax requirements.
Support annual audits by providing detailed documentation and responding to inquiries.
Collaborate with internal stakeholders to understand their procurement needs and requirements.
Manage banking relationships.