Director of Academic Systems and Accountability

Great Hearts Academies•San Antonio, TX

3d•Hybrid

About The Position

The Director of Academic Systems & Accountability is responsible for ensuring that academic programs across the network are operationally sound, aligned to state accountability standards, and executed with fidelity. This role owns the systems, policies, and processes that drive consistency in grading, compliance, and academic program implementation across campuses. This leader partners closely with academic leadership to translate academic priorities into clear expectations, strong systems, and measurable outcomes.

Requirements

Bachelor’s degree required
5–8+ years of experience in education operations/academic operations
Strong understanding of Texas K–12 accountability systems
Experience managing academic platforms such as PowerSchool or Skyward
Strong project management and cross-functional leadership skills
Detail-oriented with strong compliance mindset
Ability to travel to Great Hearts Texas schools in San Antonio and DFW.
Ability to obtain and maintain all required background checks and fingerprint clearances.
Commitment to the mission, philosophy, and educational model of Great Hearts Academies.
US Work Authorization is required.
Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.
Travel required: May need to travel locally for training and professional development opportunities.

Nice To Haves

Master’s preferred

Responsibilities

Ensure compliance with TEA, federal, and charter authorizer requirements related to academics
Oversee processes supporting submissions tied to accountability, grants (e.g., CSP), and program reporting
Develop SOPs and internal controls to ensure audit readiness
Serve as point of contact for academic compliance-related audits and reviews
Oversee Campus Improvement plans
Oversee District Improvement Plans
Oversee academic systems that support execution (SIS, gradebook, scheduling structures)
Ensure systems are configured to align with academic policies and expectations (transcripts, etc)
Identify academic operational gaps and drive continuous improvement across campuses
Partner with data/assessment teams to ensure systems enable accurate and timely reporting
Lead development and refinement of network-wide grading philosophy and policies
Ensure grading practices align with academic expectations and accountability goals
Establish clear guidelines for grading consistency across campuses and grade levels
Partner with academic leadership to align grading with instructional priorities
Oversee configuration and management of the student information system.
Ensure grading categories, weights, and policies are implemented consistently across campuses.
Maintain system integrity and alignment with grading philosophy
Coordinate system updates and changes with IT and campus teams
Develop and deliver training for campus leaders and staff on grading policies, systems, and expectations
Lead calibration efforts to ensure consistency in grading practices across schools
Provide tools, exemplars, and guidance to support implementation
Support onboarding of new leaders and teachers in academic operational systems
Monitor campus adherence to grading policies, academic systems, and compliance expectations
Conduct audits of gradebooks, academic processes, and implementation of fidelity
Identify inconsistencies and partner with campuses to resolve gaps
Escalate systemic issues and recommend solutions
Serve as a key liaison between Academics, Operations, IT, and PEIMS
Partner with Director of Assessment & Data Literacy to align systems with assessment needs
Collaborate with campus leaders to ensure operational feasibility of academic expectations
Lead cross-functional initiatives that improve academic execution at scale