Director, Fuel Procurement & Logistics

Allegiant•Las Vegas, NV

8d•Onsite

About The Position

The Fuel Procurement and Logistics Director will oversee and manage the day-to-day duties for the Fuel Procurement Department, facilitate communication between fuel vendors and the company, assist in creating a positive team environment and be a responsible and dependable leader. This position requires the highest level of professionalism, confidentiality, and integrity.

Requirements

Combination of Education and Experience will be considered.
Must be authorized to work in the US as defined by the Immigration Act of 1986.
Must pass a Criminal Background Check.
Bachelor’s Degree in Business Administration, Accounting, Finance, or a related field.
Minimum eight (8) years of experience in procurement, finance, accounting, or related area.
Valid/Unexpired Passport Book
Valid/Unexpired Driver's License
Proficiency with Microsoft Office; Outlook, Word, Excel, Power Point, etc.
Possess a strong work ethic and drive to achieve established goals and deadlines along with a desire and commitment to learning, growth and continuous improvement.
Highly organized with strong ability to multitask and a self-starter with the ability to prioritize.
Proven ability to learn quickly and adapt to changing environment; agile, flexible, and resilient.
Detail oriented, professional attitude, reliable, and high degree of accuracy.
Ability to work independently and with a team in a fast paced and high-volume environment with accuracy and timeliness.
Possess superior analytical and critical thinking skills.
Excellent written and verbal communication and interpersonal skills, ability to present to management.
Possess documentation, research, and problem solving/resolution skills.
Ability to be responsive to internal and external company needs working with a sense of urgency, accountability, results-orientation, and commitment to follow up.
Ability to communicate at all levels effectively and collaboratively within the organization.

Nice To Haves

Experience within the petroleum or airline industry.
Strong problem-solving skills, basic accounting principles knowledge, and data analysis skills.
Knowledge and experience of petroleum pricing, fuel supply and distribution, refining or trading.
Excellent negotiation skills to appropriately advance the company’s agenda, as well as to successfully resolve commercial and/or technical disputes.

Responsibilities

Provide leadership, company-wide with respect to the fuel procurement process, contracting and vendor management.
Communicate with vice presidents and directors to assure success of fuel purchasing and logistic decisions.
Collaborate with other Allegiant departments (Accounting, Quality Assurance, Safety and Training, Tax, Treasury, Accounts Payable, Airport Services, Finance, OCC, Dispatch, etc.) as needed to support Fuel Management and Company objectives.
Oversee the annual and ad hoc RFP processes; as well as implement sourcing strategies to support company goals and requirements.
Manage the process of fuel supply and service contract terminations, expirations, extensions, and renewals.
Complete contract review and/or preparation and negotiation, contract administration, maintenance, and adherence to company policies as well as legal and compliance requirements.
Manage ITP contract increase disputes and negotiations.
Develop, mentor, supervise, train, and lead the fuel team to meet the company’s goals, expectations, and deadlines.
Ensure fuel is provided to Allegiant and affiliated airlines wherever needed by the company, reliably and economically.
Collaborate and provide support to accounting with disputes and ensure timely corrections of any discrepancies.
Oversee and ensure accurate contracted prices, terms, volume, and fees are maintained in the Fuel Management System.
Manage and complete fuel tax research to ensure Allegiant’s sales and excise taxes are current and updated accordingly within the system; ensure tax credit opportunities are identified.
Collaborate with QA and accounting; providing any required fuel vendor maintenance or QA audit forms for fuel vendor set-up.
Maintain relationships with fuel suppliers, transportation companies, storage operators, into plane operators and airports, through regular communication.
Track and complete market research and analyze competitors to gauge opportunities to reduce fuel costs.
Oversee the fuel release process for ad-hoc charter, diversions, aircraft delivery and maintenance.
Manage inventory levels at locations where the Company purchases fuel in bulk deliveries and ensure appropriate fuel capacity is maintained and available to mitigate issues; identify locations where fuel capacity expansion is needed.
Implement policies, procedures and controls that ensure reliable supply and that limit inventory risk.
Optimize utilization of the company’s fuel infrastructure, including its rolling stock.
Recommend and implement strategic courses of actions to resolve various fuel operational circumstances affecting company performance to ensure KPI’s are met.
Provide fuel usage reports, cost summaries and projections to other allegiant departments.
Manage pipeline and truck scheduling.
Manage distribution of weekly system wide contracted fuel pricing; Platts, Argus, and OPIS indexes.
Attend, represent, and participate in fuel consortium meetings to ensure that the airports fuel farm or distribution system is operated safely, efficiently and cost effectively.
Ensure any direct reports understand and apply our Customer Commitment and customer service standards to their daily responsibilities as appropriate.
Model Allegiant’s customer service standards in personal actions and when providing leadership direction.
Other duties as assigned.