Director, Financial Grants Management

Barry University•Miami Shores, FL

4d•Onsite

About The Position

The Director of Financial Grants Management (FGM) oversees financial grant operations including external audits, accounts receivable, cash management, external reporting and fiscal year end activities. The Director FGM serves as the University financial contact with sponsors and auditors & provides final approval on all sponsored project fiscal reporting. This position develops, implements and administers grant internal controls and operating processes. The Director FGM establishes financial policies in accordance with generally accepted accounting principles (GAAP) and existing federal and state laws. The Director FGM collaborates with other relevant stakeholders including Grants & Sponsored Programs (GSP), Business and Finance, Financial Aid, Human Resources, deans, faculty and cost center managers to improve the effectiveness, efficiency, compliance, education and customer service aspects of business processes, and systems in sponsored programs administration.

Requirements

Bachelor's degree in Business, Finance, Accounting or related field required.
5-8 years’ experience working with grants, fund or cost accounting.
Ability to clearly convey concepts and issues both in an oral and written format is essential.

Nice To Haves

Master's degree preferred.
Certified Financial Research Administration (CFRA) or Certified Research Administration (CRA) preferred.

Responsibilities

Provides oversight of post award functions, including quality assurance, external audits, billing, collections, and sponsored reporting.
Develops and maintains a proactive grant management environment, which supports investigator needs and meets sponsor, university, and state & federal requirements.
Cultivates and strengthens working relationships with University departments including, but not limited to Business and Finance, Human Resources, Financial Aid, Deans, Department Heads and Administrators.
Establishes effective processes and efficient standard operating procedures.
Manages key processes associated with the financial administration of grant, contract awards to improve internal controls, enhance compliance, and improve the faculty experience.
Responsible for the monthly balance sheet reconciliations as it applies to grant receivables, deferred revenue, etc.
Authorize new award set up, personnel changes, budget revisions and other grant tasks in Workday.
Provides guidance and support to Project Directors/Investigators and department financial administrators in support of grant administration activities.
Assists GSP in the development and oversight of departmental metrics that monitor operational effectiveness and institutional performance on key grant activities, such as the Faculty Stimulus Program and the Indirect Cost Distribution.
Serves as subject matter expert for the non-technical aspects of Workday Grants Management domain.
Works with the Division of Information Technology on system updates and new releases to improve grants management functionality.
Assist in the Facilities and Administrative Cost (F&A) negotiations with the federal government.
Liaise with Finance to provide schedules to consultant and coordinates Consultant’s contract review, approval, and payment.
Develop workflow processes and procedures for grant inventory and effort certification completion as well as other grant operational tasks.
Assist GSP in the review, and approval of grant contracts/subcontracts.
Work with various departments to resolve compliance issues related to contract clauses.
Provide schedules of grant activity to Budget Office as needed for Board meetings, regulatory filings, and budget forecasts.
Direct team activities and develop goals and procedures to improve workflows.
Provide professional development opportunities and conduct performance appraisals.
Delegates tasks as deemed necessary to support staff growth and knowledge base.
Creates annual FGM budget and establish priorities for department.
Monitor progress to ensure timely completion of tasks and projects.
Ensures that processes and procedures are in place, and staff are appropriately trained, to facilitate the adherence of financial administrative requirements related to Student Financial Assistance awards, including timely cash management.
Monitor grant balances in the Department of Education (G-5) system and approves and requests draw down for grant portfolio assigned.
Reconcile State Financial Programs and meet with Financial Aid contacts to resolve discrepancies.
Serve as the financial contact for the Fiscal Operations Report and Application to Participate in Title IV program (FISAP.)
Complete financial schedules and coordinate submission with Financial Aid.
Grant Manager Role: create grant worktags, approve all grant transactions against budget and compliance, test new Workday releases every six months, map new functionality to grants module, maintain grant management configuration.
Serves as the primary liaison for all internal and external financial audits including the annual Single Audit in accordance Subpart F of Uniform Guidance and acts as a resource to other University departments.
Manages, reviews, and approves reports on University financial activities associated with sponsored awards including the Schedule of Expenditures of Federal Awards (SEFA).
Complete Prepared by Client (PBC) requests for Single Audit and coordinate submission by other departments.
Facilitate interviews with Principal Investigators.
Keeps current on sponsor requirements, university policies, and state and federal regulations regarding the financial aspects of sponsored project administration.
Interacts with external contacts such as program and financial officials from funding agencies.
Establishes and continuously assess the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
Ensures employees are trained on controls within the function and on University policy and procedures.
As part of the Single Audit reporting, complete Data Collection Form and Single Audit sections of EZ audit report.
Manage audit requests and site visits from sponsoring agencies.
Prepare and submit financial schedules for government agencies such as the National Science Foundation Research Survey (HERD) and update the University’s System of Award Management (SAM) registration to ensure University compliance with sponsor requirements.
Assist Finance with financial reporting of grant activity as requested.