Director (0993), Buildings & Grounds: Facilities Department

San Francisco Unified School District•California, CA

6d•Onsite

About The Position

The San Francisco Unified School District (SFUSD) is seeking a Director for its Buildings & Grounds department within the Facilities Division. This role is responsible for the planning, construction, and daily maintenance and care of SFUSD’s physical environment, which includes 155 school and administrative sites and 436 acres of property. The Facilities Division has approximately 500 staff across six departments and an annual operating budget of $90 million (excluding capital projects). The Buildings and Grounds department specifically addresses maintenance requests, ensuring existing building systems are repaired and maintained in compliance with all governing codes and regulations. This department consists of 62 employees, including various tradespeople and administrative staff.

Requirements

Bachelor’s degree (B.A. / B.S) from an accredited college or university
Four (4) years of professional-level experience managing subordinate management-level personnel in facility maintenance and repair
Strategic leadership and management experience
Experience in a large facilities management or other property management setting with multiple sites
Knowledge of the operation of building systems including security systems, HVAC systems, refrigeration, plumbing and electrical work
Experience with labor partners and negotiations
Knowledge of general principles of administration, with particular reference to personnel, purchasing, and budgeting systems as they relate to the maintenance and operations activities of a school district
A proven record of effectively planning, organizing and using resources to take action and achieve goals
Success leading effective teams and individuals
Strong interpersonal skills and the ability to build effective working relationships with District staff and colleagues
Knowledge of facilities management best practices in a public school district sector setting
A proven record of managing organizational change and initiating key innovations
Strong systems thinking necessary to interpret data to inform goals and strategy, as well as develop new systems and processes
Ability to work effectively across multiple functions and roles within a complex organization
Experience and success with effective written and verbal communication, facilitation and presentations to large groups and a variety of audiences (e.g., staff meetings, executive briefings, public board meetings, memos)
Experience working with operations management (work order) software
Ability to work effectively in difficult situations that involve confidential and sensitive matters

Nice To Haves

In a K-12 public educational setting preferred

Responsibilities

Drive organizational change and initiate key innovative strategies to improve service
Establish clear expectations and performance standards for all employees
Manage and supervise all District Building and Grounds personnel directly or through designated lead positions
Improve business processes to strengthen customer service
Support the implementation of strategies to grow an inclusive and diverse workforce that values all employees
Help to establish a preventive maintenance program for District properties in collaboration with other Facilities team leaders
Develop and execute strategies to reduce the District's carbon footprint through the adoption of eco-friendly practices and technologies
Ensure compliance with all relevant environmental and safety standards
Prepare the department budget of over $16 million and control budgetary expenditures
Oversee the proper execution of contracts for materials and services
Deliver (directly and indirectly) employee evaluations, performance improvement plans and progressive discipline
Lead the development and implementation of standard operating procedures and policies
Oversee and monitor (directly and indirectly) all repair, lubrication and cleaning of mechanical systems throughout the district including heating plants, air conditioning and refrigeration equipment, air handling and circulation units
Set training and professional development goals and delegate management and documentation
Ensure readiness of the Buildings and Grounds team to respond 24/7 to facilities emergencies through training, documentation of procedures, drills, inspections, and post incident reviews
Provide mid-level review of budget, make decisions on funding allocation and create annual spending plans
Ensure compliance with all applicable local, state, and federal regulations regarding worker safety
Develop and maintain productive working relationships with labor representatives
Implement sustainable and environmentally friendly practices in grounds maintenance
Develop Requests for Proposals, negotiate and provide oversight of contracts
Review and provide feedback on District Design Standards and construction documents
Manage and coordinate warranty requests for completed capital projects
Participate in the development of capital project punch lists prior to project occupancy
Lead the team in developing comprehensive reports on maintenance, expenses, and performance metrics
Communicate regular updates to senior management and stakeholders, providing insights into the department's contributions to overall organizational success
Review and analyze reports to track the status of work order requests and employee productivity