Director, Administration & Operations for College of Arts & Sciences

New York Institute of Technology•Old Westbury, NY

About The Position

The Director, Administration & Operations for the College of Arts & Sciences is the college’s primary budget officer and supports the Dean with fiscal oversight, including purchasing, budget planning, forecasting and analysis, financial reconciliation, and reporting. The Director prepares the annual budget submission with the Dean and departmental chairs, including budget proposals, staffing plans, faculty requests, capital requests, and supporting analysis. The role manages cost centers for all College of Arts & Sciences departments and processes financial transactions, while assisting the Dean and senior management with spending decisions. The Director serves as the primary liaison to central university budget and finance and provides financial and resource context for college strategic planning. The position also coordinates day-to-day activities with the Dean’s administrative staff; oversees college operations, space planning, logistics, facility maintenance, and capital projects; and coordinates human resource actions. The Director is expected to apply university policies and procedures to fiscal and operational matters and perform other duties as assigned.

Requirements

Bachelor’s degree in Business Administration, accounting, or a related field.
More than five years of experience in a financial services environment or a higher education business office setting.
Knowledge of budget oversight and planning.
Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Familiarity with Workday.
Ability to work effectively and collegially with all levels of management and staff.
Excellent organizational and problem-solving abilities and strong interpersonal skills.
Excellent customer service skills.
Ability to manage personnel and fiscal matters professionally and with a high degree of confidentiality.
Ability to work independently, efficiently, and accurately in stressful situations.
Attention to detail, thoroughness, and accuracy.
Excellent professional communication skills, with consistency and clarity.
Commitment to deadlines and ability to develop and execute work plans, prioritize, and handle multiple assignments promptly and accurately.

Nice To Haves

MBA.

Responsibilities

Support the Dean with fiscal oversight, including purchasing, budget planning, forecasting and analysis, financial reconciliation, and reporting.
Prepare the annual budget submission with the Dean and departmental chairs, including detailed budget proposals, staffing plans, new faculty requests, capital requests, and supporting analysis.
Manage cost centers for all College of Arts & Sciences departments and approve budget amendments, reimbursement requests, requisitions, and period activity pay (stipends) in Workday.
Prepare allocation schedules for instructional release and approve faculty load management submissions.
Review internal and external grants to determine faculty stipends, release, and grant budget needs, and incorporate this funding into the overall budget plan.
Work with the Dean’s administrative staff to coordinate the day-to-day activities of the Dean and Associate Dean.
Serve as the primary liaison to central university budget and finance.
Provide financial and resource context for the college’s strategic planning efforts.
Ensure compliance with institutional procedures and policies concerning purchasing and requisitions, p-card use, staff travel and entertainment expenses, reconciliation, and reimbursements.
Address operations-related issues, space planning, logistics, and facility maintenance for areas used by the college, and oversee college capital projects.
Coordinate human resource actions, including new hire requests, changes to current staff status, position descriptions, and job searches.
Develop in-depth knowledge of NYIT financial data systems, including Workday, PeopleSoft, and PowerBI, and of university accounting, fiscal activity, and accountability policies and procedures.
Process financial transactions and assist the Dean and senior management in making spending decisions.
Perform other duties as assigned.