Director, Administration & Operations for College of Arts & Sciences

New York Institute of Technology•Village of Old Westbury, NY

1d•$120,000 - $140,000

About The Position

The Director, Administration & Operations for the College of Arts & Sciences is the college’s primary budget officer and supports the Dean with fiscal oversight, including purchasing, budget planning, forecasting and analysis, financial reconciliation, and reporting. The Director prepares annual budget submissions with the Dean and Departmental Chairs, manages cost centers for CAS departments, and oversees financial transactions, resource planning, operations, and capital projects. The role also coordinates human resource actions and works with the Dean’s administrative staff and central university budget and finance. The Director provides financial and resource context for strategic planning and ensures compliance with institutional policies and procedures. New York Institute of Technology offers a competitive compensation and benefits program, including generous paid time off, holidays, tuition remission, and retirement plans with employer contributions. The annual base salary range is $120,000 to $140,000.

Requirements

Bachelor’s degree in Business Administration, accounting, or a related field.
At least five years of experience in a financial services environment or higher education business office setting.
Knowledge of budget oversight and planning.
Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Familiarity with Workday.
Ability to work effectively and collegially with all levels of management and staff.
Excellent organizational and problem-solving abilities and strong interpersonal skills.
Excellent customer service skills.
Ability to manage personnel and fiscal matters professionally and with a high degree of confidentiality.
Ability to work independently, efficiently, and accurately in stressful situations.
Detail-oriented, thorough, and accurate approach to work.
Excellent professional communication skills, demonstrating consistency and clarity.
Commitment to deadlines; ability to develop and execute work plans, prioritize, and handle multiple assignments from multiple individuals promptly and accurately.

Nice To Haves

MBA.

Responsibilities

Support the Dean with fiscal oversight, including purchasing, budget planning, forecasting and analysis, financial reconciliation, and reporting.
Prepare annual budget submissions with the Dean and Departmental Chairs, including detailed proposals, staffing plans, new faculty requests, capital requests, and supporting analysis.
Manage cost centers for all CAS departments and approve budget amendments, reimbursement requests, requisitions, and period activity pay in Workday.
Prepare instructional release allocation schedules and approve faculty load management submissions.
Review internal and external grants to determine faculty stipends, release time, and grant budget requirements, and incorporate funding into the overall budget plan.
Work with the Dean’s administrative staff to coordinate the day-to-day activities of the Dean and Associate Dean.
Serve as the primary liaison to central university budget and finance.
Provide financial and resource context for college strategic planning efforts.
Ensure compliance with institutional procedures and policies concerning purchasing and requisitions, p-card use, staff T&E expenses, reconciliation, and reimbursements.
Oversee operations-related issues, space planning, logistics, facility maintenance, and college capital projects.
Coordinate human resource actions, including new hire requests, staff status modifications, position descriptions, and job searches.
Process financial transactions and assist the Dean and senior management with spending decisions.
Develop in-depth knowledge of NYIT financial data systems, including Workday, PeopleSoft, and PowerBI, and of university policies and procedures related to accounting, fiscal activities, and accountability.
Perform other duties as assigned.