Dir Ent Accounts Payable

WVU Medicine•Bensley, VA

About The Position

This position is responsible for planning, developing, and efficiently operating WVU Medicine accounts payable within supply chain services across the WVU Health System. The role manages the accounts payable department and provides leadership oversight of its staff, ensuring efficient, value-driven services for patients, physicians, trainees, the public, and staff. Responsibilities span strategic and operational planning, day-to-day operations, relationship management, fiscal matters, and personnel matters for the accounts payable function.

Requirements

Bachelor’s degree in healthcare, business administration, accounting, finance, or a related area.
Five years of supervisory or management experience.
Five years of experience in Accounts Payable, Procurement, or an accounting-related field.
Ability to analyze data and develop valid, actionable conclusions, recommendations, and plans of action.
Ability to exercise judgment and discretion in establishing and maintaining relationships with hospitals and key vendor partners.
Ability to work with cross-functional teams.
Excellent problem-solving and decision-making skills.
Extensive healthcare and subject matter experience in supply chain logistics and strategy.
Extensive leadership experience and skills, including the ability to build high-performing teams and coach and develop staff.
Self-motivation and ability to work with limited oversight.
Knowledge of information systems affecting accounts payable, including Lawson, Image/WebNow, and GHX.

Nice To Haves

Master’s degree in healthcare, business administration, accounting, finance, or a related area.
Seven years of supervisory or management experience.
Seven years of experience in Accounts Payable, Procurement, or an accounting-related field.
Proven experience with EDI transactions, electronic workflow management, and a multi-location environment.
Accounts payable leadership experience within an integrated hospital system.
Strong negotiation, organizational, interpersonal, and communication skills.
Strategic thinking and process skills.

Responsibilities

Develop, review, and update system accounts payable policies and procedures to maximize efficiency.
Serve as the central point of contact for health system accounts payable activities and questions.
Liaise between hospitals and System services, including Procurement, Sourcing, Contracting, Materials Management Operations, and Value Analysis, to ensure efficient and effective service delivery.
Maintain effective communication and coordination across departments and the health system; assess customer service needs and expectations; and develop staff development and business process improvement initiatives.
Establish goals, objectives, and budgets within the position’s management, operational, and customer service responsibilities; monitor performance and take action to achieve outcomes.
Perform or delegate audits of processed invoices to verify discounts, payment authorization, accuracy, and payment according to applicable terms; document issues and follow up with staff.
Respond promptly to IRS notifications and penalty assessments.
Direct the 1099 process and submit files to the IRS; supervise monthly reviews of outstanding check query listings and distribute them for follow-up.
Analyze company purchase card transactions at year end, identify reportable transactions, obtain vendor W-9 forms, and enter dummy invoices and payments into Lawson to generate 1099s.
Supervise month-end close to ensure companies close without errors; assist Accounting with identifying and following up on outstanding checks using Positive Pay; and manage the ePayables program.
Direct maintenance of accounts payable subsidiary ledgers, assist internal audits of accounting and administrative controls, and manage preparation of external audit materials and external financial reporting.
Directly supervise materials management operations facility leads and manage all WVUHS accounts payable staff.
Provide direction, expertise, and leadership to materials management operations staff; select qualified personnel; support ongoing training and development; and ensure job duties, responsibilities, and authority are clearly defined and communicated.
Perform other duties as assigned by WVU Medicine leadership.