DIR, Facilities Operations

University of Florida•Gainesville, FL

5d•Onsite

About The Position

This position provides overall leadership and management for daily facilities operations, building use, and functional readiness of college-controlled facilities. The role involves establishing and implementing facilities operations practices, procedures, and service standards to ensure safe, efficient, and effective use of college facilities. It includes overseeing and coordinating maintenance, repair, and building systems support, planning and directing facilities-related programs, and providing input on facility decisions balancing preservation with contemporary requirements. The role also translates college strategic objectives into facilities and space operational plans, leads college-level coordination of space utilization, supports long-range space and facilities planning, and coordinates renovation projects. Additionally, it involves establishing and overseeing policies for key and card access, providing oversight for locker operations, setting standards for room scheduling and support, and providing operational leadership for college-sponsored and non-college events. The position serves as the Building Emergency Coordinator, leading facility-related emergency management planning and coordinating communication for outages and disruptions. It also oversees the college’s reserved parking program, state vehicle program, and coordinates logistical support for moves and deliveries. Finally, the role directs and supervises departmental facilities operations staff, formulates and monitors the operating budget, develops and refines policies and procedures, tracks and analyzes trends, builds collaborative partnerships, and participates in professional development activities.

Requirements

Masters degree in an appropriate area and six years of relevant experience; or a bachelors degree in an appropriate area and eight years of relevant experience.

Nice To Haves

Advanced degree in a relevant field (e.g., Design, Construction and Planning; Historic Preservation; Architecture; Facilities Management; Planning; Public Administration).
Professional credential such as IFMA Facility Management Professional (FMP) or similar designation.
Significant experience in facilities operations leadership in higher education or comparable institutional settings.
Experience with historic or preservation sensitive facilities and associated regulatory and design considerations.
Experience in facilities related strategic planning, budget input and monitoring, emergency preparedness, and policy development.

Responsibilities

Provide overall leadership and management for daily facilities operations, building use, and functional readiness of college controlled facilities.
Establish and implement facilities operations practices, procedures, and service standards to ensure safe, efficient, and effective use of college facilities.
Oversee and coordinate maintenance, repair, and building systems support through Facilities Services and internal resources; set priorities, monitor performance, and resolve complex or high impact operational issues.
Plan and direct facilities related programs and initiatives, including custodial support coordination, minor improvements, and operational changes necessary to support evolving academic and administrative needs.
Provide historic building stewardship input and recommendations on facility decisions, balancing preservation considerations with contemporary programmatic and code requirements.
Translate college strategic objectives into facilities and space operational plans; advise the Dean and senior administrators on facilities impacts, opportunities, and constraints.
Lead college level coordination of space utilization and support the annual space inventory and allocation process for college controlled areas; review and advise on departmental space submissions to promote accuracy and appropriate use categories.
Support long range space and facilities planning, including planning for renovations, major capital projects, and displacement/relocation strategies associated with those projects.
Coordinate renovation, alteration, and improvement projects within college space in collaboration with Planning, Design & Construction, Facilities Services, Business Affairs, and college leadership; represent college needs in programming, design, phasing, and implementation discussions.
Play a key operational role in planning for potential major renovation of college facilities and associated relocation/displacement of programs and personnel, including operational readiness, phasing, and re occupancy planning.
Maintain awareness of campus planning initiatives that impact college facilities and advise college leadership accordingly.
Establish and oversee college policies and processes for key and card access to college facilities; coordinate with departmental key/access contacts, Physical Security, and other units to ensure secure and appropriate access and video monitoring in college spaces.
Provide oversight for faculty and staff locker operations, including policy and use standards.
Set direction and standards for scheduling, operational readiness, and support of college controlled rooms, classrooms, conference rooms, and event spaces.
Provide operational leadership and consultation for college sponsored events held in college facilities, including development and advancement events, and academic and student affairs programs.
Oversee operational practices for non college events and external rentals in the Florida Gym and other approved spaces, including review of requests, application of policies, and coordination of required documentation and insurance.
Direct the efforts of staff and student workers who provide event coverage, basic setup/breakdown, and front line room support; ensure that all events have appropriate staffing and facilities support.
Serve as the Building Emergency Coordinator for college facilities; coordinate building level emergency preparedness, response planning, and continuity efforts in collaboration with Environmental Health & Safety, Emergency Management, and college leadership.
Lead the college’s facility related emergency management planning process, including periodic plan updates, training and exercises, and post incident evaluations.
Coordinate communication related to facility impacting outages, closures, and disruptions, ensuring that affected units receive timely and clear information.
Advise senior administrators on facility related risk, emergency readiness, and mitigation strategies to support the ongoing safety and continuity of college operations.
Ensure that facilities operations programs and activities related to safety and emergency management comply with university, state, and federal regulations.
Oversee the college’s reserved parking program associated with college controlled facilities, including development and application of policies and criteria in consultation with college leadership.
Coordinate allocation processes and serve as the primary liaison with Parking & Transportation Services regarding changes, construction impacts, or operational issues affecting college parking assets.
Provide oversight for the college’s state vehicle program, including overall reservation processes, eligibility criteria, and compliance with university requirements; ensure that designated staff manage daily scheduling, maintenance coordination, and recordkeeping.
Monitor usage patterns and service needs for parking and vehicles; recommend adjustments to policies or practices to support college operations and efficient use of resources.
Coordinate logistical support related to moves, deliveries, and other facilities related transportation needs in conjunction with the Maintenance Generalist and other staff.
Direct the efforts of and supervise departmental facilities operations staff, including the Maintenance Generalist and designated professional, support, and student staff; set performance standards, assign priorities, evaluate performance, and support growth and development.
Formulate and monitor the facilities operations unit’s annual operating budget in consultation with college leadership; provide input into capital and operational budgeting for facilities related needs.
Develop, document, and refine facilities and operations policies, procedures, and workflows to improve service quality, efficiency, and compliance, and to address departmental skill gaps.
Track and analyze facilities and operations trends and service issues; recommend and implement improvements in programs, processes, and resource deployment.
Build and maintain collaborative partnerships with internal and external stakeholders to support facilities operations goals; represent the unit and college on relevant university, division, and departmental committees and working groups, and participate in appropriate professional organizations.
Participate in relevant professional development activities, conferences, and university trainings to maintain current knowledge of facilities operations, historic facilities stewardship, and related best practices.
Ensure that facilities operations programs and activities support an inclusive working environment that is free from discrimination and harassment and comply with university, state, and federal regulations.
Perform other duties as assigned in support of the college’s facilities operations and mission.