DIR, Facilities Operations

University of Florida•Gainesville, FL

4d•Onsite

About The Position

This position provides overall leadership and management for daily facilities operations, building use, and functional readiness of college-controlled facilities, including Florida Gym, associated areas in Yon Hall, and administrative and academic spaces. The role involves establishing and implementing facilities operations practices, procedures, and service standards to ensure safe, efficient, and effective use of college facilities in alignment with university policies and regulations. The Director will oversee and coordinate maintenance, repair, and building systems support, plan and direct facilities-related programs and initiatives, and provide historic building stewardship input. Additionally, the role translates college strategic objectives into facilities and space operational plans, leads college-level coordination of space utilization, supports long-range space and facilities planning, and coordinates renovation, alteration, and improvement projects. The position also establishes and oversees college policies and processes for key and card access, provides oversight for faculty and staff locker operations, sets direction and standards for scheduling and support of college-controlled rooms, and provides operational leadership for college-sponsored and non-college events. The Director serves as the Building Emergency Coordinator, leads the facility-related emergency management planning process, and coordinates communication for facility-impacting outages. The role also oversees the college’s reserved parking program, state vehicle program, and coordinates logistical support for moves and deliveries. Finally, the Director manages and supervises departmental facilities operations staff, formulates and monitors the annual operating budget, develops and refines policies and procedures, tracks and analyzes trends, builds collaborative partnerships, and participates in professional development activities.

Requirements

Masters degree in an appropriate area and six years of relevant experience; or a bachelors degree in an appropriate area and eight years of relevant experience.

Nice To Haves

Advanced degree in a relevant field (e.g., Design, Construction and Planning; Historic Preservation; Architecture; Facilities Management; Planning; Public Administration).
Professional credential such as IFMA Facility Management Professional (FMP) or similar designation.
Significant experience in facilities operations leadership in higher education or comparable institutional settings.
Experience with historic or preservation sensitive facilities and associated regulatory and design considerations.
Experience in facilities related strategic planning, budget input and monitoring, emergency preparedness, and policy development.

Responsibilities

Provide overall leadership and management for daily facilities operations, building use, and functional readiness of college controlled facilities.
Establish and implement facilities operations practices, procedures, and service standards.
Oversee and coordinate maintenance, repair, and building systems support.
Plan and direct facilities related programs and initiatives.
Provide historic building stewardship input and recommendations on facility decisions.
Translate college strategic objectives into facilities and space operational plans.
Lead college level coordination of space utilization and support the annual space inventory and allocation process.
Support long range space and facilities planning, including planning for renovations, major capital projects, and displacement/relocation strategies.
Coordinate renovation, alteration, and improvement projects within college space.
Play a key operational role in planning for potential major renovation of college facilities and associated relocation/displacement of programs and personnel.
Maintain awareness of campus planning initiatives that impact college facilities.
Establish and oversee college policies and processes for key and card access to college facilities.
Provide oversight for faculty and staff locker operations, including policy and use standards.
Set direction and standards for scheduling, operational readiness, and support of college controlled rooms, classrooms, conference rooms, and event spaces.
Provide operational leadership and consultation for college sponsored events held in college facilities.
Oversee operational practices for non college events and external rentals.
Direct the efforts of staff and student workers who provide event coverage, basic setup/breakdown, and front line room support.
Serve as the Building Emergency Coordinator for college facilities.
Coordinate building level emergency preparedness, response planning, and continuity efforts.
Lead the college’s facility related emergency management planning process.
Coordinate communication related to facility impacting outages, closures, and disruptions.
Advise senior administrators on facility related risk, emergency readiness, and mitigation strategies.
Ensure that facilities operations programs and activities related to safety and emergency management comply with university, state, and federal regulations.
Oversee the college’s reserved parking program associated with college controlled facilities.
Coordinate allocation processes and serve as the primary liaison with Parking & Transportation Services.
Provide oversight for the college’s state vehicle program.
Monitor usage patterns and service needs for parking and vehicles.
Coordinate logistical support related to moves, deliveries, and other facilities related transportation needs.
Direct the efforts of and supervise departmental facilities operations staff.
Formulate and monitor the facilities operations unit’s annual operating budget.
Develop, document, and refine facilities and operations policies, procedures, and workflows.
Track and analyze facilities and operations trends and service issues.
Build and maintain collaborative partnerships with internal and external stakeholders.
Participate in relevant professional development activities, conferences, and university trainings.
Ensure that facilities operations programs and activities support an inclusive working environment.
Perform other duties as assigned in support of the college’s facilities operations and mission.