Digital Services Administrative Assistant

Corewell Health • Climax, MI

4d • Onsite

About The Position

Provides administrative support to director-level leaders and the Digital Services department through the effective and appropriate use of technology and other business tools. Assists with the day-to-day operations of the department and leaders, while delivering exceptional customer service. Demonstrates initiative, flexibility, strong organizational skills, and the ability to manage multiple priorities, meet deadlines, and build trust and credibility with leaders, team members, and stakeholders.

Requirements

• Associate's Degree or equivalent in business, office administration, secretarial science, or related field
• At least 3 years of relevant secretarial or administrative support experience

Nice To Haves

• Bachelor's Degree in a related field

Responsibilities

• Utilizes the appropriate technology and software application to maximize efficiency and effectiveness of department workload including timekeeping editing, managing SharePoint pages, and processing invoices.
• Greets and communicates in a manner consistent with the organization’s core values and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards. Uses problem solving and marketing skills to communicate in a position of high visibility.
• Independently composes original correspondence, prepares, and disseminates meeting agendas, minutes and supplementary materials as needed, and updating websites with minutes, meeting information, board members, etc.
• Performs/coordinates office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
• Schedules meetings, appointments, and manages calendars for directors. Uses independent judgments regarding priorities/rescheduling and initiating communication and activities to ensure an efficient calendar of events. Arranges for meetings and makes travel arrangements as needed.
• Collects, compiles, and prepares data for analysis and develops systems that facilitate tracking of data. Independently maintains accountability for completion of assigned projects.
• Ensures confidentiality of all sensitive information, data, and communications to protect privacy, maintain confidentiality and protect the organization.

Benefits

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree