Administrative Assistant - Environmental Services

UT MD Anderson Cancer Center•Houston, TX

3d•Onsite

About The Position

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. Within the Environmental Health & Safety (EH&S) Department, the Administrative Assistant provides essential administrative and operational support that helps maintain efficient departmental operations, supports leadership priorities, and ensures effective service for employees, customers, contractors, and internal stakeholders. The Administrative Assistant serves as a key resource for coordinating departmental processes, managing administrative functions, and supporting daily operations. The Administrative Assistant works across a variety of business areas including timekeeping, customer service, procurement, records management, and office coordination. This Administrative Assistant role contributes to the smooth operation of EH&S services throughout UT MD Anderson. The ideal candidate for this Administrative Assistant role will possess a combination of administrative experience, customer service skills, organizational abilities, and proficiency supporting operational processes. Candidates with experience in timekeeping, payroll coordination, procurement, office administration, financial support activities, and customer-facing responsibilities are encouraged to apply. Education, experience, and license requirements are outlined below; because preferred qualifications were not provided, minimum qualifications should be used as a reference. Salary Range: Minimum $ 41,000.00- Midpoint $51,000.00- Maximum $61,000.00 Why Us? At UT MD Anderson, the Administrative Assistant plays an important role in supporting Environmental Health & Safety operations that contribute to a safe, efficient, and service-focused environment. This position offers opportunities to develop expertise across administrative, financial, operational, and customer service functions while supporting a mission-driven organization committed to excellence, collaboration, and professional growth.

Requirements

High School Diploma or Equivalent
4 years Administrative/secretarial experience, or No experience required with preferred degree or CAP certification
Must pass pre-employment skills test as required and administered by Human Resources.
The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

Nice To Haves

Bachelor's Degree
Certified Administrative Professional

Responsibilities

Serve as the department's primary timekeeper, managing Kronos timekeeping, payroll coordination, attendance tracking, and related reporting.
Provide front desk and customer service support by answering calls, responding to inquiries, managing departmental email accounts, and directing customers to appropriate resources.
Coordinate office operations, including conference room scheduling, mail distribution, office supply management, copier maintenance, parking validations, tracking parking card usage, and fleet vehicle reservations.
Process contractor badges, maintain departmental records, and support general office administration.
Assist with financial and procurement activities, including purchase requisitions, invoices, purchase orders, check requests, reconciliations, budgeting support, and inventory management.
Support shipping and receiving activities, maintain vehicle logs, assist with compliance tracking, and contribute to special projects and departmental initiatives.
Provide backup support to other administrative staff as needed.
Other duties as assigned

Benefits

Employer-paid medical coverage starting day one for employees working 30+ hours/week
optional group dental, vision, life, AD&D, and disability insurance
Accruals for PTO and Extended Illness Bank
paid holidays
wellness
childcare
other leave options
Tuition Assistance Program after six months of service
access to extensive wellness, fitness, and employee resource groups
Defined-benefit pension through the Teachers Retirement System
voluntary retirement plans
employer-paid life and reduced salary protection programs