DHA CIO J-6 /PAE Operations Analyst/EA
About The Position
The CIO J-6 /PAE Operations Analyst/ Executive Admin is responsible for assisting the CIO J-6/Program Acquisition Executive (PAE) with various administrative and operational tasks. This includes managing calendars, processing travel, coordinating senior leader engagements, serving as a liaison, providing administrative support to the EA team, managing executive documents, developing workflows, tracking executive taskers, and preparing for executive-level meetings. The role requires prior DHA, Military Health System, or DoD experience as a desired qualification. The work hours are Monday-Friday 0800-1600 with flexibility, and occasional travel may be required.
Requirements
- 5 years with BS/BA; 9 years with a high school diploma
- Experience supporting senior executives, flag/general officers, SES personnel, or comparable leadership.
- Proven ability to serve as a professional liaison among senior leaders, staff offices, external organizations, and other stakeholders.
- Experience organizing executive correspondence, records, files, and controlled document workflows in accordance with organizational governance requirements.
- Have or obtain favorable Tier 1 (i.e., Public Trust) investigation.
- Government contract requires person possess proof of U.S. citizenship.
Nice To Haves
- Prior DHA, Military Health System, or DoD experience desired.
Responsibilities
- Manage and maintain the Deputy CIO (DCIO)/ PAE daily and long-range calendar, ensuring scheduling alignment across DCIO and PAE Medical Services.
- Manage and process all travel requirements for executive staff, including itineraries, Defense Travel System (DTS) coordination, and engagement logistics.
- Assist in coordination of senior leader engagements, external visits, and high-level events, ensuring protocol considerations and front office support requirements are met.
- Serve as a liaison between J-6 / PAE senior leadership front office and internal/external stakeholders, ensuring smooth communication flow and professional coordination.
- Provide administrative support to the broader J-6 CIO Executive Assistant team, including executive coverage, scheduling coordination, and front office continuity.
- Support executive document control and records management processes by ensuring proper filing, organization, and compliance with internal governance standards.
- Develop and maintain standardized workflows, templates, and collaboration processes to support front office continuity and operational efficiency.
- Track, manage, and oversee executive taskers, suspense actions, and reporting requirements to ensure accountability and timely leadership awareness.
- Support executive-level meeting preparation by organizing read-aheads, capturing action items, and maintaining leadership follow-up mechanisms.
- Other tasks as assigned.
Benefits
- Overtime
- Shift differential
- Discretionary bonus
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
