DHA CIO J-6 /PAE Operations Analyst/EA
About The Position
The CIO J-6 /PAE Operations Analyst/ Executive Admin is responsible for assisting the CIO J-6/Program Acquisition Executive (PAE) with various administrative and operational tasks. This includes managing executive calendars, processing travel requirements, coordinating senior leader engagements, and serving as a liaison between leadership and stakeholders. The role also involves providing administrative support to the broader J-6 CIO Executive Assistant team, managing document control, developing standardized workflows, and tracking executive taskers and action items. Preparation for executive-level meetings, including organizing read-aheads and capturing action items, is also a key responsibility. Prior DHA, Military Health System, or DoD experience is desired. Occasional travel may be required to support customer events and meetings.
Requirements
- 5 years with BS/BA; 9 years with a high school diploma
- Experience supporting senior executives, flag/general officers, SES personnel, or comparable leadership.
- Proven ability to serve as a professional liaison among senior leaders, staff offices, external organizations, and other stakeholders.
- Experience organizing executive correspondence, records, files, and controlled document workflows in accordance with organizational governance requirements.
- Have or obtain favorable Tier 1 (i.e., Public Trust) investigation.
- Government contract requires person possess proof of U.S. citizenship.
Nice To Haves
- Prior DHA, Military Health System, or DoD experience desired.
Responsibilities
- Manage and maintain the Deputy CIO (DCIO)/ PAE daily and long-range calendar, ensuring scheduling alignment across DCIO and PAE Medical Services.
- Manage and process all travel requirements for executive staff, including itineraries, Defense Travel System (DTS) coordination, and engagement logistics.
- Assist in coordination of senior leader engagements, external visits, and high-level events, ensuring protocol considerations and front office support requirements are met.
- Serve as a liaison between J-6 / PAE senior leadership front office and internal/external stakeholders, ensuring smooth communication flow and professional coordination.
- Provide administrative support to the broader J-6 CIO Executive Assistant team, including executive coverage, scheduling coordination, and front office continuity.
- Support executive document control and records management processes by ensuring proper filing, organization, and compliance with internal governance standards.
- Develop and maintain standardized workflows, templates, and collaboration processes to support front office continuity and operational efficiency.
- Track, manage, and oversee executive taskers, suspense actions, and reporting requirements to ensure accountability and timely leadership awareness.
- Support executive-level meeting preparation by organizing read-aheads, capturing action items, and maintaining leadership follow-up mechanisms.
- Other tasks as assigned.
Benefits
- Employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
