Development Specialist

Communities in School Nevada•Las Vegas, NV

13d•$0 - $24•Hybrid

About The Position

The Development Specialist provides critical administrative and operational support to the Development Department, supporting donor and stakeholder engagement through management of tracking, data, records, and communications. Reporting to the Director of Development & Engagement and working closely with the Chief Development Officer, the position also supports fundraising and engagement events, including the annual gala, fundraising campaigns, school site visits, and other special initiatives. The role assists with Board of Director subcommittee activities and works with affiliates, affiliate administrators, and the Finance Department to support organizational development and engagement strategies. Success requires initiative, strong organizational skills, and the ability to manage multiple priorities and projects simultaneously. The position manages donor data and records, gift entry, acknowledgments, reporting, and event information. It supports event planning and tracking, provides primary administrative support to the Chief Development Officer, and manages the Development Department project calendar. The work is primarily computer-based and includes database management, data entry, reporting, spreadsheet maintenance, and financial recordkeeping. The position is hybrid.

Requirements

1–3 years of related experience or an equivalent combination of education and experience.
1–3 years of applicable database and CRM experience.
Exceptional organizational, analytical, and problem-solving skills.
Excellent interpersonal and internal customer relations skills.
Proficiency with Microsoft Office 365, especially Excel; proficiency with Excel, Word, and Outlook is specified.
High level of discretion, professionalism, and confidentiality.
Strong attention to detail and accuracy in data entry and maintenance.
Ability to work proactively both independently with minimal supervision and as a team member in a time-sensitive, participatory environment.
Ability to perform extensive computer-based work, including donor database management, data entry, reporting, spreadsheet maintenance, and financial recordkeeping.
Ability to learn and navigate CRM and financial systems.
Must be able to pass a criminal background check, possible fingerprinting, and drug screen.
Use of own automobile.

Nice To Haves

Associate degree preferred.
Hands-on experience with NetSuite and OneCause products or similar donor databases preferred.
Knowledge and understanding of fundraising, charitable giving, and donor relations principles preferred.

Responsibilities

Manage donor data entry and records, ensuring accuracy, timeliness, and consistency in shared donor software and accounting systems.
Enter monetary and in-kind gifts for the CIS State Office into CRM software.
Prepare and distribute tax acknowledgment and thank-you notices promptly, and record and store them in the CRM.
Coordinate with the four Communities In Schools of Nevada affiliate representatives on recordkeeping, gift entry, and acknowledgment and thank-you letters.
Assist the Finance Department with gift reconciliation and audit requests, including gifts received through third-party platforms.
Create queries, exports, reports, and lists for mailings, newsletters, and event invitations.
Assist with generating donor pledges and invoices for events and campaigns as needed.
Support fundraising, program, and awareness events, including pre- and post-event data imports, project management, and attendance tracking.
Support site visits, community events, and special initiative events, including attendance and setup.
Record and track event and constituent information, including goals, in-kind donations, registrations, and results.
Assist with tracking event, program, and campaign costs.
Provide primary administrative support to the Chief Development Officer.
Manage the Development Department project calendar, track deadlines, and support team efficiency.
Provide departmental administrative support, including documenting donor notes, assisting with event administration, and handling sensitive or confidential information.