Development Events Coordinator (Temporary)

The Contemporary Austin•Austin, TX

2d•$22 - $26•Onsite

About The Position

The Contemporary Austin is seeking an experienced, highly organized Temporary Development Events Coordinator to provide immediate support for the museum’s two largest annual fundraising events: The Very ’Rary (October 18) and Art Dinner (November 7). Working closely with the Director of Advancement, Senior Manager of Development Events, and the Development team, this role will provide hands-on project management and event production support, including logistics, vendor coordination, sponsorship fulfillment, and on-site execution. The ideal candidate is an experienced event professional who can quickly step into active projects, manage multiple priorities, anticipate needs, solve problems in real time, and help deliver polished, memorable event experiences. This role is well suited for someone who is resourceful, detail-oriented, calm under pressure, and comfortable taking ownership with minimal supervision.

Requirements

3+ years of professional experience in event management, event production, fundraising events, hospitality, or a related field.
Demonstrated experience managing complex events involving multiple vendors, stakeholders, deadlines, budgets, and logistical requirements.
Strong project management and organizational skills, with exceptional attention to detail and follow-through.
Ability to quickly step into active projects, assess priorities, and move work forward with minimal supervision.
Strong communication, problem-solving, and interpersonal skills, with the ability to remain calm and adaptable under pressure.
A hands-on, collaborative approach and willingness to jump in wherever needed.
Strong aesthetic sensibility and commitment to exceptional guest experiences.
Proficiency with Microsoft Office, Google Workspace, and/or project management platforms; experience with Teamwork or similar software is a plus.
Availability to work evenings and weekends as required by the event schedule.

Nice To Haves

Experience with Teamwork or similar software is a plus.

Responsibilities

Provide hands-on project management and production support for The Very ’Rary and Art Dinner.
Quickly become familiar with existing event plans, timelines, budgets, contracts, vendor relationships, and outstanding deliverables.
Maintain event timelines, production schedules, task lists, run-of-show documents, and other planning materials.
Track deadlines and deliverables across internal teams, vendors, and event partners, proactively identifying gaps and resolving issues.
Coordinate event logistics, including layouts, guest flow, rentals, equipment, deliveries, staffing, load-in, and load-out.
Support contingency planning and troubleshoot production and logistical challenges before and during events.
Serve as a key point of contact for assigned vendors, contractors, sponsors, and event partners.
Coordinate schedules, deliverables, access, contracts, invoices, and logistical requirements.
Coordinate in-kind partners and donated goods or services, including delivery, placement, and recognition.
Track and fulfill sponsorship benefits, including signage, activations, tickets, hospitality, recognition, and other contractual commitments.
Partner with the Advancement team to ensure sponsors and event partners receive a high-quality, well-coordinated experience.
Assist with event budget tracking, invoices, expenses, payments, and outstanding financial commitments.
Maintain organized event files, vendor documentation, contracts, and production materials.
Support post-event reconciliation, documentation, and wrap-up.
Provide significant on-site support during event production, load-in, execution, and load-out.
Oversee assigned areas of event operations and coordinate staff, volunteers, vendors, and contractors.
Troubleshoot issues in real time and help ensure a seamless, polished experience for guests, donors, sponsors, and partners.