Development Database Administrator

Ventura•Ventura, CA

About The Position

The Development Database Administrator manages and maintains the Foundation donor database, Blackbaud Raiser's Edge, for Community Memorial Foundation and Ojai Valley Hospital Foundation. The role supports fundraising through database administration, data integrity, gift processing, reporting and analytics, prospect research, list generation, donor acknowledgements, and staff training. It researches prospective donors for annual giving, major gifts, planned gifts, and campaigns by analyzing donor data and publicly available information, and provides Development staff with donor information, reporting, and data analysis. The position serves as a liaison among the Foundations, Development teams, and Accounting. It prepares gift and pledge reports, campaign-specific reports, audit documentation, and annual revenue reports, and works with Development, Marketing, Accounting, and external vendors to support fundraising operations, donor stewardship, online giving, and database-related projects. It also supports donor communications and mailings, maintains digital fundraising tools, and helps integrate Raiser's Edge with related systems.

Requirements

High school diploma or equivalent (GED).
Three years of experience working with database applications.
Three years of experience overseeing production of donor communications, including outside vendor management, personalization of communications, and timely, on-budget production of communication assets.
Current driver's license.
Current and ongoing Motor Vehicle Report (MVR) that is considered insurable under CMH insurance coverage.
Proficiency with Microsoft 365.

Nice To Haves

Bachelor's degree.
Five years of experience working with database applications.
Five years of experience overseeing production of donor communications, including outside vendor management, personalization of communications, and timely, on-budget production of communication assets.

Responsibilities

Research, identify, and evaluate prospective donors for annual, major, corporate, planned, and campaign gifts using database analysis and publicly available resources.
Provide prospect information and recommendations to support donor cultivation.
Coordinate prospect research and grateful patient fundraising support, including donor segmentation, recordkeeping, mailing list management, reporting, and engagement tracking.
Support annual fundraising initiatives, donor engagement, and tracking of fundraising goals and key performance indicators with Development leadership and staff.
Compile, analyze, and report fundraising statistics and performance metrics for campaigns, events, annual giving, donor stewardship, special appeals, and other Foundation programs.
Serve as the primary administrator for the Foundation donor database and related fundraising systems; maintain system functionality, research enhancements, and recommend improvements.
Maintain accurate donor records, gift designations, and constituent information while protecting confidential donor and financial information.
Produce donor and fundraising reports as requested.
Develop, maintain, and implement procedures and data standards for Raiser's Edge and related fundraising systems.
Ensure database accuracy and consistency through review, data maintenance, gift-entry oversight, and quality control.
Train and support Development staff on Raiser's Edge and related procedures, and maintain user documentation and reference materials.
Coordinate donor communications and mailings, including pledge reminders, employee giving communications, end-of-year correspondence, acknowledgements, and other stewardship and fundraising communications.
Produce mailing and distribution lists and correct data quality issues.
Work with Accounting on stock transfer procedures and other gift processing activities to support accurate donor and financial records.
Produce monthly, annual, and ad hoc reports and maintain donor recognition reports, fundraising metrics, and supporting audit documentation.
Work with Development and Marketing to maintain Foundation website giving pages, Blackbaud online forms, and other digital fundraising tools.
Support integrations between Raiser's Edge and related fundraising, communication, website, and financial systems.
Perform other duties as assigned.