Development Coordinator

Brown University•Searchlight, NV

11d•Hybrid

About The Position

The Development Coordinator is an integral member of the Development team and plays a critical role for the Division of Advancement in supporting the work of the broader Development Team and the Principal Gift Program in coordination with the Vice President of Development (VP). This position will provide high-level support to the VP and assist in managing a portfolio of 50–60 principal gift prospects capable of giving $5M+ by coordinating communications and stewardship to prepare them for gift solicitations. With deep knowledge of donor interests and key university priorities, this position will advance major and principal gift strategy development and high-level donor engagement, in coordination with the VP, by drafting strategy plans, briefings, and correspondence, and overseeing general stewardship responsibilities. In close consultation with the VP, the Coordinator will support the management of the Principal Gift Program to advance gifts of $5 million and above for the President's priorities, which account for over 50% of the new gifts and pledges secured by the Division of Advancement annually. To accomplish this, the Coordinator will communicate essential information about programs and funding opportunities to major and principal gift fundraisers for cultivation and proposal development; coordinate prospect-related interactions and events involving the President and Provost, including briefings and correspondence on behalf of the President and Provost; maintain a repository of relevant proposals for all major and principal gift fundraisers to advance fundraising priorities for both the Office of the President and the Provost in support of the capital campaign; and coordinate special stewardship activities that utilize the President and the Provost in support of the Principal Gift Program. This position handles the following tasks, including but not limited to meeting scheduling, management of multiple proposal pipelines, high-level event coordination and follow-up, and strategic and logistical support to the VP. This includes being responsible for most information technology tasks and functions as it relates to the VP. This position also serves as a key representative for the VP across the Advancement division. To be successful, the Coordinator needs a deep understanding of the University's initiatives, culture, and key stakeholders. The Coordinator must stay well-informed about critical donor relationships to effectively prioritize tasks and adapt to shifting priorities that impact University leadership. This role requires routine collaboration with colleagues across the institution, including Advancement leadership, Alumni Relations, and faculty members. The successful candidate will strictly follow division policies, possess excellent communication and writing skills, build strong internal relationships, and bring a proactive, highly organized, professional, and positive attitude to the team. The Coordinator must be located in the Providence, RI area.

Requirements

Bachelor's degree or equivalent combination of education and experience
Minimum of 3 years of experience in a related field such as development, customer relations, administration, and/or relevant higher education experience.
Proficient with audio/visual and presentation platforms (Zoom, Microsoft Teams or WebEx, PowerPoint, etc.)
Expertise in Microsoft and Google platforms, especially Google Calendar and email, Google Docs, Microsoft Word, Excel, and PowerPoint.
Ability to work independently with strong project/time management skills and attention to detail.
Excellent customer relations and relationship-building skills.
High level of tact, discretion, and diplomacy are required.
Excellent verbal and written communication skills, with the ability to successfully interact with faculty, senior administration, and high-profile alumni.
Ability to apply tact and maintain confidentiality.
Must be able to and willing to work occasional evenings and weekends.
Must be located in the Providence, RI area.

Nice To Haves

Experience in event management is desired.
Knowledge of Blackbaud CRM preferred.
Experience using AI-powered tools to support proposal writing, build presentations, and administrative workflows.
Some exposure to data analytics and reporting tools to help interpret trends, track engagement, and support strategic decision-making.
Some experience in synthesizing and presenting data clearly through reports, dashboards, spreadsheets, and PowerPoint presentations.

Responsibilities

Provide high-level support to the Vice President of Development (VP).
Assist in managing a portfolio of 50–60 principal gift prospects ($5M+).
Coordinate communications and stewardship for principal gift prospects.
Advance major and principal gift strategy development and high-level donor engagement.
Draft strategy plans, briefings, and correspondence.
Oversee general stewardship responsibilities.
Support the management of the Principal Gift Program for gifts of $5 million and above.
Communicate essential information about programs and funding opportunities to fundraisers.
Coordinate prospect-related interactions and events involving the President and Provost.
Maintain a repository of relevant proposals for fundraisers.
Coordinate special stewardship activities involving the President and Provost.
Handle meeting scheduling.
Manage multiple proposal pipelines.
Coordinate high-level events and follow-up.
Provide strategic and logistical support to the VP.
Manage information technology tasks and functions related to the VP.
Serve as a key representative for the VP across the Advancement division.