Development Coordinator

University of Hawai‘i Foundation•Honolulu, HI

1d•$50,000 - $55,000•Hybrid

About The Position

The Development Coordinator is a key member of the University of Hawai‘i Foundation (UH Foundation) Development team, primarily focused on providing development, administrative and project management support to support development operations. The Development Coordinator will provide support to the UHF Development Team in matters that directly involve the University of Hawai‘i and UHF Development Leadership. Based at the Walter Dods, Jr. RISE Center, the Development Coordinator may need to visit areas of the University campus, as well as locations in and around O‘ahu. The Development Coordinator may need to work weekends or evenings and may exceed a 40-hour work week to fulfill the demands of the position.

Requirements

Bachelor’s degree required.
Must possess a valid driver’s license or have a reliable and acceptable alternative means of transportation to perform the duties of the position.
Ability to sit at a desk and use a computer for extended periods of time.
Occasional standing, walking, bending, reaching, and lifting of light office items up to 25 lbs.
Ability to operate general office equipment such as a computer, printer, photocopier, scanner, phone system, etc.
Hand-eye coordination and manual dexterity to use office equipment and handle paperwork.
Visual acuity to read printed and electronic documents and computer screens.
Ability to communicate verbally and in writing so others will understand.
Hearing and speaking abilities for in-person, phone, and video conversations.

Nice To Haves

A minimum of one year of progressive experience in non-profit organizations, especially in alumni, development, education, or membership settings, is preferred.
Experience and demonstrated success in developing major gift strategies, soliciting and closing gifts and developing recommendations for stimulating interest in the organization’s program is preferred.

Responsibilities

Provide development administrative support for the Development Officers, primarily focused on qualifying, solicitation and gifts.
Assist with prospective donor portfolios for the Development Officers.
Enter information into the fundraising system, which includes but is not limited to proposals, contact reports, strategy and next steps.
Assist Development Officers in running reports, requesting gift documentation and gift proposals.
Assist with opening new accounts, processing account and transfer paperwork, pulling reports.
Assist Development Officers in implementing and improving internal processes, as well as promote and strengthen inter-department UHF/UH relationships.
Establish and maintain effective working relationships with a broad constituency inside and outside the Foundation and University of Hawai‘i System. Represent the Foundation in a positive manner internally, to the University, and to the community.
Communicate in writing and/or verbally with high profile internal and external contingents, including University and UH Foundation leadership, donors, and supporters.
Relay and resolve routine telephone inquiries, establish and maintain records.
Organize and facilitate meetings, schedule and coordinate dates, times, venues, attendance, agenda, and facilities, compile briefings or takes notes when necessary and provide administrative support and follow-up on matters arising from internal, external and donor meetings.
Assist the DDAO prepare for meetings and other activities, then document and organize the follow-up requirements at the end of these activities.
Research, draft, and edit written communications that may include briefing materials for meetings and events, proposals, reports, and correspondence. Gather, assemble and refine material and data required for correspondence, memorandums, reports, or other material.
Regularly deal with diverse matters requiring a broad knowledge of the Foundation’s organizational operations and policies necessary to ensure appropriate decision-making protocols are followed.
With other administrative personnel, provide back-up administrative and telephone support for the seamless functioning of UH Foundation offices.
Provide back-up development operations and fiscal support.
Regularly work with information of a sensitive, highly confidential and strategic nature.
Assist with additional development and development operations functions as assigned.
Perform a wide variety of special project work.

Benefits

10% 403(b) contributions after 7 months of employment. This is automatic and NOT dependent on the employee making any contributions. PLUS, ALL contributions are 100% immediately vested!
Term life insurance
AD&D insurance
Short term disability insurance
Long term disability insurance
Tuition reimbursement after 1 year of employment
Employee assistance program
Generous PTO and paid holidays
Health, Prescription, Dental, and Vision Insurance (company and employees share the cost)
Free parking after 5 years of service
Medical Flexible Spending Account (available for employees to purchase)
Dependent Care Flexible Spending Account (available for employees to purchase)
Insurance coverage for spouse and/or children (available for employees to purchase)
Critical care insurance (available for employees to purchase)
Legal insurance (available for employees to purchase)
Pet insurance (available for employees to purchase)