Development Coordinator

American Heart Association•Irving, TX

2d•Hybrid

About The Position

The American Heart Association is seeking a passionate Development Coordinator to provide administrative support to a group of fundraising directors who focus on the Dallas Heart Walk & CycleNation fundraising events. This is an office-based position with a hybrid schedule in a fast-paced environment. The Association offers resources for work-life harmonization, including a corporate university (Heart U) and local training and support. The culture, known as #TheAHALife, embodies a commitment to work-life harmonization and core values, allowing employees to thrive personally and professionally.

Requirements

High school diploma or equivalent.
3+ years of experience in project management and/or finance.
Excellent verbal and written communication skills.
Excellent organization and time management skills.
Ability to anticipate and satisfy customer needs.
Ability to work independently and take initiative.
Ability to solve problems creatively and effectively.
Ability to meet and interact with all levels of American Heart Association staff and volunteers.
Ability to travel locally up to 25%; requires access to reliable transportation at all times on an immediate basis.
Occasional evenings and weekends as needed.
Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
Proficient in Microsoft Office including Excel, Outlook, PowerPoint, Teams, and Word.

Nice To Haves

Knowledge of Canva a plus.

Responsibilities

Provide administrative support to the Heart Walk & CycleNation team, including ordering supplies, managing inventory, data entry, running reports, and crafting marketing collateral such as presentations.
Serve as the liaison between the Heart Walk & CycleNation team, communications, and events team for marketing collateral, sponsorship activation, and other related details.
Manage the customer service inquiries mailbox and respond to email and phone inquiries from external customers.
Assist with Heart Walk & CycleNation event support, including planning and execution for pre-event, day-of event, and post-event activities.
Manage accounting, financing, and reporting for Heart Walk & CycleNation events, including processing sponsor agreements, tracking invoices, processing mail, cash handling, processing donations, and tracking sponsor payments.
Adhere to budgeting best practices and track budget status.
Coordinate meetings, trainings, conferences, and seminars as needed for the team and external customers.
Perform other duties as assigned.