Development Coordinator

Hill Country Christian School of Austin•Austin, TX

1d•Onsite

About The Position

The Development Coordinator plays a vital role in supporting Hill Country Christian School’s fundraising, constituent relations, donor stewardship, and development operations. As a key member of the Advancement team, this position coordinates donor database administration, gift processing, donor communication, event logistics, and department operations. The ideal candidate is highly organized, detail-oriented, and possesses the warmth and professionalism required to represent the school to donors, parents, alumni, and the broader school community.

Requirements

Must be a Christ-follower who upholds, in word and deed, the Hill Country Christian School of Austin’s Core Values and Statement of Faith.
Must faithfully attend a church whose fundamental beliefs are in agreement with the Statement of Faith of this school.
Bachelor’s degree or equivalent professional experience is required.
2+ years of experience in a development, administration, fundraising operations, or data-driven role.
Proficiency with donor management software/CRMs (e.g., Bloomerang, Blackbaud Raiser’s Edge) and the Microsoft Office Suite or Google Suite (especially advanced Excel/Sheet for data sorting and mail merges) is required.
Excellent written and verbal communication skills, with exceptional attention to detail.
Ability to manage multiple projects simultaneously.
Professional and welcoming demeanor.
Strong customer service mindset.
Ability to maintain confidentiality regarding sensitive donor and financial information.

Nice To Haves

Experience in an independent school or non-profit setting is highly preferred.

Responsibilities

Coordinate the production and distribution of Annual Fund, capital campaign, and corporate sponsorship collateral.
Manage logistics for donor meetings, including calendar coordination, venue or room reservations, and preparation of personalized materials if needed.
Assist the Director of Development with prospect management and strategic donor research
Maintain the development database to ensure accurate constituent records and data integrity.
Process and reconcile gifts, pledges, matching gifts, and in-kind donations in compliance with IRS requirements.
Generate timely and accurate donor acknowledgment letters weekly and tax receipts annually in compliance with IRS requirements.
Pull complex queries, compile targeted mailing or invitation lists, and generate regular reports (e.g., Annual Fund progress, campaign tracking, and board reports).
Partner with the Business Office to perform monthly reconciliations of giving data and, annually, for audits, to ensure accurate financial tracking.
Track participation and campaign progress.
Serve as a primary point of contact for donor inquiries and constituent support, providing exceptional service via phone, email, and in person.
Coordinate donor communications and stewardship activities, including acknowledgment letters and sponsorship fulfillment.
Assist with preparing donor meeting materials and stewardship reports.
Coordinate administrative and logistical support for development-related events (e.g., Knight with the Stars Annual Gala, Alumni Homecoming, Grandparents Day, Capital Campaign receptions, major donor events).
Manage registrations, RSVP tracking, check-in software, seating charts, and vendor communication.
Schedule meetings, prepare agendas, and take minutes for the advancement team and assigned board committees.
Maintain the development master calendar and key project deadlines.
Schedule meetings, prepare agendas, and provide administrative support for development staff and committees
Other duties as assigned.