Development Coordinator\Admin Assistant

NDSU Foundation•Fargo, ND

15d•Hybrid

About The Position

The North Dakota State University Foundation seeks mission-driven individuals interested in joining a growing team dedicated to connecting people, developing partnerships, teamwork, accountability, transparency, stewardship, communication, and service. The Foundation invites candidates for a Development Coordinator / Admin Assistant, full-time non-exempt (hourly) position. This is a great opportunity for someone earlier in their administrative support career. The North Dakota State University Foundation is a separate 501(c)(3) organization which exists to maximize advocacy and philanthropy to support NDSU. We connect people who are passionate about NDSU and improving the lives and outcomes of North Dakotans and the world. We are an organization of sixty team members and growing. If you enjoy non-profit work, are inspired by our mission, love to collaborate with your colleagues, and are ambitious to develop as a professional, we welcome you to apply. Our team members enjoy a highly competitive total compensation package including company paid health insurance, a defined contribution account funded at 9.5%, generous paid time off, abundant professional development opportunities, plus elective dental and vision plans. This position may be eligible for hybrid work following a period of onboarding. This position will remain open until filled.

Requirements

High School Diploma or equivalent
Minimum 2+ years of related experience and/or education in administrative support functions
Exceptional customer services skills
Excellent communication skills
Ability to handle multiple projects and possess excellent time management and organizational skills
Ability to work independently as well as part of a team
Strong attention to detail and accuracy
Proficiency with technology including Microsoft Office Suite (Word, Excel, Outlook)

Nice To Haves

Associates degree or higher
5+ years of related experience as an administrative professional
Previous experience with CRM software such as Salesforce, or other similar system
Previous experience in a higher education or nonprofit setting

Responsibilities

Provide support to the development functions of the organization
Assist with the day-to-day and monthly activities identified with the director, managing director and/or vice president of development to advance movement of prospect/donor through respective stages of the donor cycle — may include but not limited to providing requested materials for prospect/donor visits, and creating and/or proof-reading correspondence for mailings and process as requested
Collaborate with other departments, internal and external, to complete projects, tasks, and direct inquiries and provide follow-up where needed
Provide large project assistance by scheduling and attending strategy meetings: track progress, maintain momentum and coordinate needed reports and information
Assist directors of development (fundraising professionals) with tasks tied to their assigned portfolios
Utilize donor database (Salesforce Ascend) to confirm and/or enter actions and next step(s) and provide follow-up where needed
Submit director of developments’ requests for donor research and portfolio moves management
Assist in verifying status of prospects in portfolios
In partnership with directors of development, help formulate and implement strategies to build enduring relationships and steward donors
Offer direct administrative support to assigned directors of development
Conduct bi-monthly/monthly one-on-one meetings with directors of development
Schedule and coordinate meetings with Foundation staff, campus partners and other individuals as requested, including room and technology set-up as needed
Prepare, review, and submit appropriate paperwork for monthly expense report to reconcile development coordinator’s and/or each director of development’s credit card statement
Assist directors of development with meetings and travel plans as needed including transportation, hotel, and other accommodations
Assist development team with on- and off-site needs; mailings, printings, running errands, and gathering supplies
Provide support within the on-boarding and/or off-boarding process for directors of development
Support other development operations functions
Assist with greeting all incoming traffic to the Foundation and responding to inquiries
Maintain development coordinator manual and related processes
Assist prospect management with reports and projects as needed
Offer backup coverage to other development coordinator(s) as needed
Other duties as assigned
Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
Efficiently operate a personal computer and associated software (Outlook, Word, Excel, etc.)
Maintain files accurately, in paper and in software programs
Maintain records and prepare reports
Handle multiple tasks simultaneously
Plan, prioritize and meet deadlines
Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
Interact in an effective and appropriate manner with diverse populations, internal staff, University community and the public
Work cooperatively and effectively with others to identify and resolve problems and make decisions that enhance organizational effectiveness.
Maintain confidentiality of records and information
Display excellent judgment and decision making
Follow through on projects with little supervision
Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
Model prompt and reliable attendance.
Demonstrate support of Foundation mission and beliefs.