2026 MVFF Development Associate

California Film Institute • San Rafael, CA

1d • Hybrid

About The Position

Founded in 1978, the Mill Valley Film Festival is a world-renowned 11-day event held every October, screening over 150 innovative US and international films for over 40,000 attendees. MVFF has a stellar reputation as a filmmakers' festival with a high-profile, prestigious, non-competitive environment celebrating the best in independent and world cinema in gorgeous Northern California. The Development Associate will work on in-kind sponsor partnerships and to coordinate the implementation of many of the sponsor activations at festival venues and events. The Development Associate is a direct liaison between Development and the various CAFILM departments (Operations, Marketing, Programming, and Events), reports to the Associate Director of Institutional Giving, and works within the Development Department.

Requirements

• Project management experience.
• Superb organizational, communication, and administrative skills
• Detailed, disciplined, and thorough. You have a professional appearance and demeanor with a great attitude
• The ability to maintain graceful and positive communications under pressure.
• Strong computer skills, with thorough knowledge of Excel, Word, FileMaker Pro, Google Apps, Airtable, Slack, Raiser's Edge
• Strong managerial and leadership skills
• Proven skill with driving deadlines
• Excellent customer service, and public interaction skills
• Ability to work within a budget prioritizing expenditures
• Ability to manage time effectively and bring projects to completion despite conflicting deadlines
• Calm under pressure, managing multiple tasks with competing deadlines
• Thrives working independently and on a team
• Must have own transportation, own smart-phone, able to work nights and weekends as Necessary

Responsibilities

• Securing lounge and event sponsors, including working with the Associate Director of Institutional Giving on sending & creating agreements.
• Securing VIP gift bag items in coordination with the Associate Director of Institutional Giving.
• Coordinate VIP gift bag stuffing and distribution with the MVFF Operations team.
• Assist the Associate Director of Institutional Giving to get signatures on outstanding LOAs for In-Kind & Events sponsors.
• Cross Checking with MVFF Marketing team on new/updated logos & on-screen ads for what is outstanding.
• Cross Checking Sponsorship database - overarching project to ensure all data is accurate: ticket numbers for all big nights; logo vs. line recognition; on screen ads; contact info cross checking
• Cross Checking MVFF Eblast and MVFF Ad sponsor logo rotations.
• Assist in proofing websites, slideshows and ads.
• Cross Checking & Sending Sponsor Membership Comp List to CAFILM Membership team.
• Assist the Associate Director of Institutional Giving in sending ticket voucher codes to all sponsors, along with approved instructions on ticketing for this year from Ops/Box Office
• Assist the Associate Director of Institutional Giving in sending customized Ticket Packages to select Sponsors, with Sponsored film, & Opening/Closing via email.
• Ensuring that all documents go on the CAFILM server properly.
• Assisting with on-site sponsor Activations, including in-theater, lounge, and events.
• Assisting with sponsor greeting & seating at film premieres and events, including watching sponsor reserved seats
• Support reserved seating at all venues
• Provide responsive customer service for sponsors, donors and special guests in person, phone and email
• Process ticket requests for sponsors, donors and special guests in internal ticket request form (ITRF)
• Coordinate any mailings for the Development department
• Collaborate with other departments for on-site signage and event needs
• Support special events (invitations, rsvp's, guest lists, etc)
• Keep sponsors and donors abreast of timely renewal information and festival updates
• Any additional administrative tasks, as required
• Create a wonderful MVFF experience for the sponsors and donors
• Assisting sponsors with any ticket questions, fulfillment, reserved seating, and helping with solutions.
• Assist with striking and wrapping sponsor activations during & post-festival.
• Assisting with sponsor 'Thank Yous' & wrap post-festival.
• Assist with administration of post-event sponsor survey.
• Collaborate with the team and assist with other Development Department requests, as needed
• Being really awesome to work with :)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed