2026 MVFF Development Associate

California Film Institute•San Rafael, CA

3d•Hybrid

About The Position

The Development Associate will work on in-kind sponsor partnerships and to coordinate the implementation of many of the sponsor activations at festival venues and events. The Development Associate is a direct liaison between Development and the various CAFILM departments (Operations, Marketing, Programming, and Events), reports to the Associate Director of Institutional Giving, and works within the Development Department.

Requirements

Project management experience.
Superb organizational, communication, and administrative skills
Detailed, disciplined, and thorough. You have a professional appearance and demeanor with a great attitude
The ability to maintain graceful and positive communications under pressure.
Strong computer skills, with thorough knowledge of Excel, Word, FileMaker Pro, Google Apps, Airtable, Slack, Raiser's Edge
Strong managerial and leadership skills
Proven skill with driving deadlines
Excellent customer service, and public interaction skills
Ability to work within a budget prioritizing expenditures
Ability to manage time effectively and bring projects to completion despite conflicting deadlines
Calm under pressure, managing multiple tasks with competing deadlines
Thrives working independently and on a team
Must have own transportation, own smart-phone, able to work nights and weekends as Necessary

Responsibilities

Securing lounge and event sponsors, including working with the Associate Director of Institutional Giving on sending & creating agreements.
Securing VIP gift bag items in coordination with the Associate Director of Institutional Giving.
Coordinate VIP gift bag stuffing and distribution with the MVFF Operations team.
Assist the Associate Director of Institutional Giving to get signatures on outstanding LOAs for In-Kind & Events sponsors.
Cross Checking with MVFF Marketing team on new/updated logos & on-screen ads for what is outstanding.
Cross Checking Sponsorship database - overarching project to ensure all data is accurate: ticket numbers for all big nights; logo vs. line recognition; on screen ads; contact info cross checking
Cross Checking MVFF Eblast and MVFF Ad sponsor logo rotations.
Assist in proofing websites, slideshows and ads.
Cross Checking & Sending Sponsor Membership Comp List to CAFILM Membership team.
Assist the Associate Director of Institutional Giving in sending ticket voucher codes to all sponsors, along with approved instructions on ticketing for this year from Ops/Box Office
Assist the Associate Director of Institutional Giving in sending customized Ticket Packages to select Sponsors, with Sponsored film, & Opening/Closing via email.
Ensuring that all documents go on the CAFILM server properly.
Assisting with on-site sponsor Activations, including in-theater, lounge, and events.
Assisting with sponsor greeting & seating at film premieres and events, including watching sponsor reserved seats
Support reserved seating at all venues
Provide responsive customer service for sponsors, donors and special guests in person, phone and email
Process ticket requests for sponsors, donors and special guests in internal ticket request form (ITRF)
Coordinate any mailings for the Development department
Collaborate with other departments for on-site signage and event needs
Support special events (invitations, rsvp's, guest lists, etc)
Keep sponsors and donors abreast of timely renewal information and festival updates
Any additional administrative tasks, as required
Create a wonderful MVFF experience for the sponsors and donors
Assisting sponsors with any ticket questions, fulfillment, reserved seating, and helping with solutions.
Assist with striking and wrapping sponsor activations during & post-festival.
Assisting with sponsor 'Thank Yous' & wrap post-festival.
Assist with administration of post-event sponsor survey.
Collaborate with the team and assist with other Development Department requests, as needed
Being really awesome to work with :)