Development Assistant Midwest Region

American Friends of The Hebrew University•Chicago, IL

4d•$60,000 - $70,000•Hybrid

About The Position

The Development Assistant supports American Friends of the Hebrew University’s Midwest Region fundraising team across fundraising, donor management, events, and regional operations. The role reports to the Regional Executive Director and is based in AFHU’s Chicago, Illinois office in a hybrid arrangement combining in-office and remote work. Occasional evening and weekend availability is required for donor events and regional programs. The position provides gift-administration and development-operations support, maintains donor and prospect records in Raiser’s Edge or a similar CRM, assists with donor stewardship and follow-through, and provides administrative and logistical support for regional events, board meetings, and visits from Hebrew University representatives. It also supports the Executive Director and regional operations with expenses, invoices, meeting materials, scheduling, communications, filing, and special projects. The ideal candidate is proactive, collaborative, organized, flexible, detail-oriented, and comfortable managing multiple priorities on a small, growing, mission-driven team. They bring professionalism, sound judgment, and a commitment to fundraising and donor engagement.

Requirements

At least 2 years of administrative experience.
Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Experience with Blackbaud Raiser’s Edge NXT or a similar donor/CRM system.
Strong writing and internet research skills.
Demonstrated accountability, prioritization, communication, and follow-through.
Availability for occasional evenings and weekends for donor events and regional programs.

Nice To Haves

Experience in a nonprofit organization.
Bachelor’s degree.
Familiarity with Canva or similar design applications.

Responsibilities

Manage core gift administration and development operations accurately, consistently, and in a timely manner.
Handle gift coding and documentation, donor acknowledgements and thank-you letters, tribute correspondence, donor recognition, donation tracking, donor reporting and stewardship materials, and other gift-processing activities.
Maintain accurate, current, and useful donor and prospect records in Raiser’s Edge, including constituent information, gifts, stewardship activities, event participation, correspondence, and relevant documentation.
Provide administrative support for donor stewardship, including acknowledgements, thank-you letters, donor reports, recognition correspondence, assigned donor calls, stewardship materials, and follow-up.
Provide primary administrative and logistical support for Midwest events, donor gatherings, Board meetings, and visits from Hebrew University faculty, content experts, and senior leadership.
Provide administrative support to the Executive Director and Midwest Region, including monthly expense reports, invoices and financial documentation, meeting materials, scheduling and logistics, regional communications, filing, and organizational systems.
Complete special projects as assigned.
Track assigned responsibilities and recurring processes through completion, prioritize work, and meet agreed-upon timelines.