Development Assistant

Live Oak Public Library•Savannah, GA

37d•$25 - $0•Onsite

About The Position

The Development Assistant is responsible for the administrative processes to assist with the management of Live Oak Public Library’s (LOPL) fundraising relationships. Additionally, the Development Assistant coordinates development and special events in collaboration with the Special Events Coordinator. The person in this role must be extremely detailed orientated and work to ensure the delivery of impeccable donor services. This includes scheduling and booking event space; coordinating logistics with event partners and vendors; onsite organization; setup and teardown at the event space; seeking feedback around attendee experience. The Development Assistant ensures that all events reflect the library’s values, provides exceptional public service, and contribute to the library’s visibility and financial sustainability. Reports to the Director of Development with significant interaction with the Special Events Coordinator, Finance and the Community Engagement team.

Requirements

Proficiency with database and accounting spreadsheet software.
Must have reliable transportation
Intermediate technology skills for successful use of social media, donor management software, Microsoft Office, and a curiosity to learn new platforms
Ability to travel within the city, state, and out of state as needed.
Ability to work evenings and weekends.
Ability to manage donor interest and personal information with tact and confidentiality.
Three years of relevant experience required.
Associate degree or higher in Public Relations, Communications, Hospitality Management or relevant discipline is preferred
Valid driver’s license and insurability required.
Proven strength for problem solving and strong analytical skills.
Outstanding organizational skills and precise attention to detail with presentations and written documents
Strong communication skills (both written and oral).
Ability to be proactive, resourceful, highly organized and able to manage multiple projects
Ability to work effectively and cooperatively with a diverse group of people on a daily basis with a strong service orientation.
Ability to work with minimal supervision in a flexible environment.
Skills that emphasize teamwork, communication, ethics, trust and patience.
Enjoys being involved in all aspects of making the organization successful.

Responsibilities

Manage gift acknowledgement process and produce donor letters
Work with Finance department on incoming gift processes
Assist with special events planning, preparation and execution.
Compile and create folders and marketing materials for Development prospect meetings
Achieve proficiency in DonorPerfect for development gift management functions
Process check requests for Department expenses
Provide backup coverage for answering main library number and meeting space reservations
Meet and greet visitors for department meetings
Write, proofread, edit and send correspondence, including donor letters, gift proposals and fund agreements.
Manage the printing and assembly of travel packets and other meeting decks
Assist with travel bookings, conference and event registrations, and the creation of travel itinerary documents
Coordinate special library-hosted events such as fundraising galas, donor recognition events and other programs collaborating with the Engagement, Special Collections Coordinator, and Public Services departments.
Develop, implement and oversee procedures for private special events.
Coordinate with IT for audio and video needs, while becoming an expert on in-house technology.
Supervise volunteers
Reviews venues to determine proper accessibility, signage, audio-visual equipment, room set-up, staffing, crowd control/traffic flow, etc.
Embraces LOPL Core Values and strategic priorities.
Demonstrates a commitment to inclusion efforts regardless of age, cultural background, ability, ethnicity, family status, gender, race, religion, sexual orientation, veteran status or national origin.
Other duties as assigned