Development & Alumni Engagement Coordinator

Siena Catholic Schools of Racine•Racine, WI

8d•Onsite

About The Position

Siena Catholic Schools of Racine comprises six elementary/middle schools and one high school that serve more than 1,600 students. Sharing your skills will guide the organization toward its goal of ensuring excellence in academics, nurturing faith formation, and developing healthy students. This role has primary responsibility for managing the donor and alumni database while coordinating alumni engagement initiatives that strengthen lifelong relationships with Siena Catholic Schools. The position oversees database integrity, gift processing, reporting, acknowledgements, and financial reconciliation, while leading alumni communications, volunteer engagement, special events, and the continued development of the Siena Catholic Schools Alumni Association in support of the network’s advancement goals.

Requirements

Associate’s degree or greater is required
At least one year related experience in office administration and use of computer software.
Ability to rapidly and accurately enter and retrieve computerized data.
Ability to communicate effectively verbally and in writing.
Ability to respond to common inquiries from students, school families, staff or members of the public.
Ability to read and interpret documents such as safety rules, operating instructions and policy/procedure manuals.
Highly organized and accountable; ability to apply common sense understanding to carry out instructions provided in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Proficiency in usage of database software, internet software, email and word processing software.
Ability to type accurately and proficiently.
Excellent interpersonal and communication skills with the ability to build positive relationships with alumni, donors, volunteers, school families, community partners, faculty, staff, and vendors.
Demonstrated ability to manage multiple projects simultaneously while maintaining confidentiality, attention to detail, sound judgment, and excellent customer service.
Communicate verbally; audible speech and good hearing and eyesight
Read/interpret digital and paper documents
Physical dexterity to operate computer and other equipment
Prolonged sitting (50% or more)
Walking up and down stairs and on uneven surfaces
Occasionally lifting (from ground and also overhead) and carrying up to 20 pounds
Valid Wisconsin Driver’s License.

Nice To Haves

Prior successful experience working in Catholic education or other non-profit setting strongly preferred.
Experience coordinating events, volunteers, donor stewardship, alumni engagement, or constituent relations in a nonprofit, educational, or faith-based organization is preferred.
Ability to proficiently use the following programs strongly preferred: Raisers Edge, MS Word, Excel, and Google Drive.

Responsibilities

Maintain the overall quality, accuracy, and integrity of the Raiser's Edge database, including collaborating with the Raiser’s Edge consultant to troubleshoot issues, implement updates, and stay current with system enhancements.
Serve as the internal Raiser’s Edge resource by promoting best practices, standardizing data entry procedures, and training staff on system updates and functionality.
Maintain accurate and comprehensive alumni records, including engagement history, event participation, communications, and giving activity to support relationship management and fundraising efforts.
Maintain accurate and current donor records, including cultivation activities, giving history, solicitation strategies, stewardship, and reporting needs.
Generate, manage, and edit mailing lists, donor lists, and other database queries to support publications, fundraising appeals, events, and organizational communications.
Administer the matching gift program, including processing requests and ensuring proper documentation and acknowledgment.
Ensure timely and accurate acknowledgment of all charitable contributions through written and electronic correspondence.
Prepare and distribute reports that track fundraising performance, campaign progress, donor activity, and other Advancement metrics.
Perform administrative functions that support the daily operations of the Development Office.
Collaborate with and support other members of the Development team as needed.
Develop and implement an annual alumni engagement strategy that fosters lifelong relationships through communications, volunteer opportunities, events, networking, and philanthropic involvement.
Coordinate the continued growth of the Siena Catholic Schools Alumni Association by recruiting and supporting alumni volunteers and leadership, organizing reunions, and creating meaningful engagement opportunities.
Develop and manage an annual alumni communications plan, including newsletters, email campaigns, social media content, stewardship messaging, and other outreach efforts that encourage alumni participation and charitable support.
Recruit, coordinate, recognize, and steward alumni and student volunteers who assist with Development initiatives, alumni programming, reunions, and special events.
Serve as a primary point of contact for alumni and donors by responding to inquiries, facilitating engagement opportunities, and coordinating stewardship activities, including personalized communications, recognition events, and milestone celebrations.
Track and evaluate alumni engagement metrics, including event attendance, volunteer participation, communication effectiveness, and alumni giving, to measure program success and inform future planning.
Lead the planning and execution of assigned fundraising, stewardship, alumni, and special events by collaborating with Development staff on budgets, timelines, logistics, vendor management, volunteer coordination, registration, and post-event evaluation.
Monitor obituary notices to identify alumni and friends of Siena Catholic Schools and coordinate condolence communications, memorial acknowledgments, and memorial giving opportunities.
Attend meetings, trainings, and events as requested.
Perform other duties as assigned to support the mission and goals of Siena Catholic Schools.