Destination Project Coordinator

Mugwump Productions • Ponte Vedra Beach, FL

1d • Onsite

About The Position

We are seeking a Destination Project Coordinator to support our Destination Services Manager and team at a prestigious resort property in Ponte Vedra Beach, FL. This role will assist with the creation of proposals, event coordination, and onsite execution, ensuring every event meets Mugwump’s high standards of excellence. The Destination Project Coordinator is a detail-oriented, highly organized professional who supports the Destination Services Manager in planning, producing, and delivering destination management programs and event décor services. This position will collaborate with internal operations, vendors, and resort partners to bring creative event concepts to life while ensuring flawless execution.

Requirements

• 1+ years’ experience in event planning, project management, or hospitality (DMC or luxury property experience a plus).
• Strong organizational skills with the ability to handle multiple projects simultaneously.
• Excellent written and verbal communication skills, especially in client-facing documents/proposals.
• Collaborative team player with the ability to work independently when needed.
• High attention to detail and problem-solving mindset.
• Comfortable working evenings, weekends, and flexible hours as required by events.

Nice To Haves

• Degree in Hospitality, Event Management, Business, or related field, preferred but not required.
• Familiarity with Ponte Vedra/Jacksonville area vendors and venues a plus.

Responsibilities

• Assist with writing proposals, developing budgets, and creating event concepts.
• Coordinate logistics for décor, entertainment, transportation, tours, and group activities.
• Source and manage vendor partners, ensuring all services align with Mugwump standards.
• Support pre-event planning, including timeline creation, and client communications.
• Oversee onsite setup and breakdown of event décor, activities, and program elements.
• Serve as an onsite point of contact for vendors, internal teams, and clients as directed.
• Maintain accurate project documentation including contracts, BEOs, timelines, and invoices.
• Track expenses to support budget management and program profitability.
• Provide exceptional client service, anticipating needs and resolving issues quickly.
• Contribute to continuous improvement by providing feedback on processes and program outcomes.

Benefits

• PTO
• Medical
• Dental and Vision Insurance
• 401K with company match
• Complementary tickets to events including the Jacksonville Icemen Hockey Games, Jumbo Shrimp Baseball games, and special events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree