Design Review Meeting Administrator

Reston Association•Reston, VA

14h•$30 - $35•Onsite

About The Position

The Design Review Meeting Administrator supports the design review process and enhances the member experience through clear communication, efficient administration, and consistent application of Association standards. This position plays an integral role in promoting understanding of and compliance with the Association’s covenants, bylaws, procedures, design guidelines, and community standards. The Design Review Meeting Administrator provides administrative and operational support to residential members, non-residential, apartment, and commercial applicants, as well as to the Design Review Board. This role supports the consistent administration of the design review process and advances the Association’s mission of delivering an informed, transparent, and well-coordinated member experience. This position collaborates closely with Compliance and Outreach teams to ensure alignment in communication, education, issue resolution, and follow-through. Responsibilities include evaluating and processing Design Review applications, verifying completeness, scheduling reviews, and distributing board decisions. The role also supports Design Review Board meetings by coordinating logistics, drafting meeting minutes, and maintaining accurate records within SharePoint and other systems. Additional responsibilities include analyzing design guidelines, drafting recommended decisions, serving as a primary point of contact for non-residential and commercial members, conducting estoppel inspections, and maintaining accurate records. This position ensures adherence to policies, procedures, and organizational standards while supporting overall departmental and Association needs.

Requirements

Associate or Bachelor’s degree in a related field, or an equivalent combination of education and 2–4 years of relevant experience.
Approximately three (3) years of experience in community association management, architectural/design review, covenant administration, planning, code compliance, or a related field.
Strong customer service, communication, and interpersonal skills.
Ability to interpret policies, procedures, guidelines, and technical standards.
Strong research, analytical, and organizational skills with attention to detail and the ability to manage multiple priorities and deadlines.
Proficiency in Microsoft Office (Outlook, Word, Excel, Access, Teams) and Zoom.
Ability to work independently, exercise sound judgment, and adapt in a fast-paced, member-focused environment.
Strong technical writing skills, including the ability to translate complex information into clear, user-friendly communication.
Ability to collaborate effectively within a team environment.
Knowledge of architectural components and the ability to read and interpret site plans, elevations, and photometric studies.
Ability to work in a typical office environment with a quiet noise level, with flexibility to perform occasional fieldwork in varying weather conditions.
Flexibility to adjust schedule as needed, including availability to attend evening meetings.

Nice To Haves

Advanced degree or coursework in Planning, Architecture, or related field preferred.
Professional certification such as Certified Manager for Community Associations (CMCA), Association Management Specialist (AMS), Professional Community Association Manager (PCAM) or similar is preferred.
Recent graduates may be considered for the experience requirement.