Design Project Coordinator

AMPAM Parks Mechanical•Carson, CA

7d•$27 - $30•Onsite

About The Position

AMPAM is a leading Mechanical, Electrical, and Plumbing (MEP) contractor serving large-scale multifamily and commercial projects across California. With over 1,500 employees across multiple business units, we are committed to delivering quality, safety, and innovation on every project. At AMPAM, the Design Business Specialist plays a critical role supporting the design department — keeping projects moving, teams aligned, and administrative work on schedule. The Design Business Specialist assists the design department's management staff with day-to-day operational and administrative tasks, including task management coordination with other departments, change orders, and additional service requests. This role also drives interpersonal synergy between neighboring departments to keep projects moving forward.

Requirements

High school diploma or equivalent required; associate degree in design, drafting, or related field required.
Previous experience in an administrative or project-coordination role preferred.
Familiarity with Microsoft Office (Outlook, Word, Excel).
Ability to learn internal databases and file-tracking systems.
Strong attention to detail and commitment to accuracy.
Excellent organizational and time-management skills.
Ability to manage multiple competing priorities in a deadline-driven environment.
Strong communication skills and willingness to collaborate across departments.
Self-motivated with a proactive approach to problem-solving.

Nice To Haves

Bachelors Degree in related field is a plus.
Experience with CAD, Revit, or construction documents is highly desirable.
Working knowledge of CAD/Revit file structures preferred.

Responsibilities

Track files and create job folders for future project work.
Document and categorize email threads and conversations for historical context.
Field inquiries for project models, CAD, or Revit backgrounds.
File and annotate meeting minutes from design coordination.
Provide administrative support, tracking and following up on change orders and additional service requests.
Track and assist with submitted RFIs to maintain project scheduling.
Collaborate with other departments to maintain project scheduling by providing requested information.
Assist with illustrating standard operating procedures for internal office education.
Update and improve company databases for engineering department use.
Propose creative ways to communicate information for personnel onboarding into company processes.
Implement quality control processes to ensure accuracy and completeness of design documents.
Continuously improve departmental processes and procedures.
Identify opportunities for additional services and upselling to clients.
Implement systems to track and manage the status of drawings and other side work.
Conduct regular check-ins with team members to review task assignments and address obstacles.
Identify opportunities for process improvements to streamline workflow and increase efficiency.