Design Engineering Project Coordinator

divcon • Irving, TX

4d • Onsite

About The Position

The Design Engineering Project Coordinator provides administrative, operational, and project coordination support to the Design Engineering team responsible for Building Automation System (BAS) projects. This role helps ensure engineering deliverables are organized, documented, and completed efficiently by coordinating information, maintaining project records, supporting departmental processes, and facilitating communication between engineering and other business functions.

The ideal candidate is highly organized, detail-oriented, proactive, and enjoys bringing structure to fast-paced engineering environments.

Requirements

• Associate degree or equivalent work experience.
• 2+ years of administrative, project coordination, or department support experience within an engineering, construction, manufacturing, or technical organization.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams, SharePoint).
• Experience working with project management or task management software (Monday.com, Smartsheet, Microsoft Project, or similar).
• Experience working with document management systems.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Demonstrated ability to work independently while supporting multiple engineers and projects.
• Strong problem-solving and follow-through skills.

Nice To Haves

• Experience supporting engineering, construction, or industrial projects.
• Familiarity with Building Automation Systems (BAS/BMS), electrical controls, HVAC controls, or mechanical/electrical engineering.
• Experience with Autodesk Construction Cloud (ACC), Procore, Bluebeam, Autodesk Vault, or similar document management platforms.
• Experience with ERP systems and Bills of Material.
• Experience supporting projects in mission critical, healthcare, industrial, pharmaceutical, or data center markets.

Responsibilities

• Provide administrative support to the Design Engineering department and engineering leadership.
• Create, organize, and maintain engineering project folders, documentation, templates, and file structures.
• Ensure engineering documentation is complete, current, and properly archived throughout the project lifecycle.
• Assist with onboarding new engineering projects by establishing folders, checklists, and required documentation.
• Maintain department metrics, reports, and dashboards.
• Assist engineering teams with tracking project schedules, milestones, deliverables, and engineering workload.
• Monitor engineering deliverables including: Submittals, Bills of Material (BOMs), Requests for Information (RFIs), Engineering change documentation, Internal design reviews.
• Notify engineers and project stakeholders of upcoming deadlines and outstanding action items.
• Coordinate engineering review meetings and document meeting minutes and action items.
• Serve as a communication liaison between Engineering, Project Management, Purchasing, Manufacturing/Panel Shop, Field Operations, and other internal departments.
• Coordinate document distribution and ensure stakeholders receive updated engineering information.
• Help resolve documentation gaps by identifying missing information and following up with responsible team members.
• Assist with engineering change tracking and document revisions.
• Support the implementation and continuous improvement of engineering processes, templates, and documentation standards.
• Assist in maintaining engineering procedures, checklists, and standard operating practices.
• Identify opportunities to improve workflow efficiency and document control.

Benefits

• Hands-on training and career advancement in an exploding data-center industry.
• Medical, Dental, and Vision Insurance (company covers 100% of individual medical premiums and helps offset the cost of family coverage).
• 401K with Employer Match (eligible after 90 days).
• Disability Coverage (short- and long-term disability insurance provided at no cost).
• Flexible PTO
• For eligible field-based roles that require travel, Divcon covers all business travel expenses and provides a per diem, phone allowance, tools, and PPE at no cost. Eligible employees also receive paid training and additional reimbursable business expenses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree