Deputy Recorder

Cass County Minnesota•Walker, MN

11d•$27 - $35•Onsite

About The Position

The purpose of this position is to accurately file real estate documents and index them in the appropriate computer tract indexes. This role requires extensive contact with individuals, involving considerable tact and discretion. The Deputy Recorder may work with extremely sensitive information and be accountable for its protection and control. This position requires considerable resourcefulness and a thorough knowledge of complex policies, practices, and procedures.

Requirements

Knowledge of statutory requirements regarding the recording of real estate documents.
Strong knowledge of legal descriptions.
Ability to resourcefully communicate with all county departments.
Ability to pay attention to detail in processing documentation.
Ability to follow written and oral instructions.
Ability to operate a computer, scanners, and basic office equipment.
Accuracy and ability to pay attention to detail in entering data and indexing scanned images on the computer.
Working knowledge of departmental policies and procedures, and the rules and regulations governing data practices, laws, and retention schedules.
Ability to establish and maintain a record-filing system.
Ability to multitask under constant interruptions and compliance deadlines.

Nice To Haves

Experience in using scanning/imaging equipment is a plus.

Responsibilities

Accurately file real estate documents and index them in the appropriate computer tract indexes.
Review instruments/documents for completeness and uniformity with legal standards, and verify appropriate recording fees received.
Index real estate documents in the appropriate computer tract index.
Enter pertinent data on a computer and verify information entered by other employees.
Image daily documents/instruments to meet archival quality standards.
Proof images created by other employees for quality control, accuracy of the number of pages, and clarity of images.
Provide final proof of documents before mailing out to submitters.
Balance fees collected daily.
Retrieve information from real estate records as requested by title companies, lending agencies, attorneys, realtors, and the public.
Assist the public and various other county departments.
Prepare daily reports regarding the recording of documents and fees collected.
Learn procedures and rules for being a Passport Acceptance Agent on behalf of the US Department of State.
Perform other duties as assigned.