Deputy Recorder

Consolidated Municipality of Carson City•Carson City, NV

5d•Onsite

About The Position

Under general supervision, reviews, records, preserves, maintains and protects the integrity of all recorded documents. The Recorders office is the “Keeper of the Records” with recorded documents dating back to the 1800’s. Performs specialized office work in accordance with State regulations, office policies and procedures. Examines various legal documents for sufficiency, completeness and adherence to laws and applicable Nevada Revised Statues. Records all incoming documents submitted over the counter or through mail and E-recordings. Maintains updated monthly reports on various functions within the Clerk/Recorder’s Office. Completes daily cash deposits and maintains strict cash handling procedures. Transmits weekly FTP’s. Bills accounts monthly along with reconciling the accounts. Responsible for maintaining a clean work environment. Verify accuracy of Official & Old Ormsby County records. Organizes own work, sets priorities, and ensures that critical deadlines are met. Contributes to the efficiency and effectiveness of the Clerk/Recorder’s Office by acting as a team player, communicating, offering suggestions, and directing or participating as a cohesive active member of the team. Performs a variety of general office support work including indexing of all recorded documents, filing, answering telephone inquiries, typing correspondence, opening, handling, and distributing mail. Maintains accurate records and files; assists in the maintenance of Official City records. Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment. Processing of office invoices.

Requirements

Knowledge of computer applications such as Winscape, Landmark, Microsoft Suite and Enterprise ERP Software (Tyler/Munis).
Knowledge of business arithmetic.
Knowledge of standard office practices and procedures, including filing and the operation of standard office equipment.
Knowledge of codes, policies and procedures regarding the recordation of legal documents.
Knowledge of record keeping principles and practices.
Knowledge of correct business English, including spelling, grammar and punctuation.
Knowledge of techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.
Skill in making accurate arithmetic calculations.
Skill in reviewing detailed documents for completeness, accuracy and compliance with regulations.
Skill in interpreting, applying and explaining applicable codes and regulations.
Skill in reading, interpreting and explaining rules, policies and procedures.
Skill in maintaining accurate records and files.
Skill in preparing clear and concise reports, correspondence and other written materials.
Skill in working without close supervision in standard work situations.
Skill in establishing and maintaining effective working relationships with those contacted in the course of the work.
Skill in contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
Typing skills.
Equivalent to a High School Diploma or GED AND two (2) years of related administrative experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

Responsibilities

Reviews, records, preserves, maintains and protects the integrity of all recorded documents.
Examines various legal documents for sufficiency, completeness and adherence to laws and applicable Nevada Revised Statues.
Records all incoming documents submitted over the counter or through mail and E-recordings.
Maintains updated monthly reports on various functions within the Clerk/Recorder’s Office.
Completes daily cash deposits and maintains strict cash handling procedures.
Transmits weekly FTP’s.
Bills accounts monthly along with reconciling the accounts.
Responsible for maintaining a clean work environment.
Verify accuracy of Official & Old Ormsby County records.
Organizes own work, sets priorities, and ensures that critical deadlines are met.
Contributes to the efficiency and effectiveness of the Clerk/Recorder’s Office by acting as a team player, communicating, offering suggestions, and directing or participating as a cohesive active member of the team.
Performs a variety of general office support work including indexing of all recorded documents, filing, answering telephone inquiries, typing correspondence, opening, handling, and distributing mail.
Maintains accurate records and files; assists in the maintenance of Official City records.
Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.
Processing of office invoices.