Deputy -Real Estate Manager

Rockdale County, Georgia•Conyers, GA

11d

About The Position

The Deputy Real Estate Manager manages the Real Estate Division Deputy Clerks and their workloads in the Clerk of Courts Office. The role oversees real estate legal filings, acceptance and recording processes, related financial accounts, and the retention and preservation of filings. It also assists with automated databases, bookkeeping procedures, and other related systems; maintains real estate documents and manuals; oversees local notary appointments under the Clerk’s direction; and ensures compliance with applicable procedures. The position prepares written correspondence and reports and responds to inquiries from the public, attorneys, judges, and county employees. Other duties may be assigned by the Clerk’s Office. Work is typically performed in an office environment.

Requirements

High school diploma or GED.
Five years of progressively responsible experience, including at least two years of supervisory experience.
Two years of real estate-related experience.
Valid State of Georgia driver’s license.
Knowledge of County and Clerk’s Office policies and procedures.
Skill in using and maintaining modern office equipment.
Skill in computer applications for word processing, spreadsheets, and presentations.
Skill in creating and analyzing reports and presentations.
Skill in using independent judgment, discretion, and conflict management.
Ability to identify and document office needs.
Ability to communicate effectively orally and in writing, using proper grammar and punctuation.
Ability to discern, maintain, and disseminate confidential information as appropriate.
Ongoing development and maintenance of work-related skills.
Ability to manage complex tasks under pressure, within budget, and while meeting deadlines.
Ability to establish and maintain effective working relationships with employees, County officials, department heads, representatives of other agencies, and the public.

Nice To Haves

Bachelor’s degree in business administration or a closely related field.

Responsibilities

Supervise Deputy Clerks by assigning and monitoring their work.
Manage legal filings for the Real Estate Division.
Monitor legal acceptance, recording, and corresponding financial accounts.
Oversee retention and preservation of real estate filings.
Assist in supervising and maintaining automated databases, bookkeeping procedures, and related systems.
Prepare, review, and maintain real estate-related documents, forms, and manuals.
Oversee local notary appointments under the direction of the Clerk.
Ensure compliance with statutory, regulatory, and local court procedures.
Prepare written correspondence, including financial reports, memorandums, notices, and letters.
Receive and respond to inquiries from the public, attorneys, judges, and county employees in person, by phone, or by computer.
Perform other duties as assigned by the Clerk’s Office.