Deputy Portfolio Manager

City of New York • Queens, NY

1d • Onsite

About The Position

The NYC Department of Environmental Protection (DEP) is seeking an Administrative Engineer M3 to serve as the Deputy Portfolio Manager (PM) overseeing the administration and operation of a significant subset of projects within the Wastewater Capital Program directorate in Queens, NY. This role supports the PM in managing a portfolio of in-City Wastewater Capital Program projects, including wastewater pump station rehabilitation, Gowanus Canal Superfund CSO Facilities design and construction, and state of good repair upgrades at various Wastewater Resource Recovery Facilities (WRRFs). A typical portfolio consists of a dozen large-scale capital projects in various stages of planning, design, and construction with an aggregate value of $1 Billion or more. The Deputy PM will manage assigned projects and oversee Assistant Managers (AMs) managing projects within the same program or project groups. Responsibilities include directing the oversight of planning, design, and construction of major capital construction projects, ensuring achievement of project goals and milestones, and conforming to scope of work requirements. The selected candidate will also support the preparation, negotiation, and processing of modifications to Consultant Contracts, ensure Environmental Health & Safety is incorporated throughout the project lifecycle, and coordinate with bureau support divisions such as Project Controls, Permit Resource Division, Sustainability, and Contracts Support. The Deputy PM must be capable of quickly recognizing project requirements, providing sustained effort from conception to completion, and continuously monitoring key performance indicators (Scope, Schedule, Budget). The role involves serving as Acting Portfolio Manager in the PM's absence and participating in bureau-wide initiatives. The Deputy PM will perform complex project delivery tasks, resolve interrelated issues, and delegate less complex tasks to AM staff, ensuring close coordination, consistency, and communication within the portfolio. Under the PM's direction, the Deputy PM may serve as the construction lead on design-stage portfolio projects to ensure constructability and provide recommendations on construction methods and sequencing. The selected candidate will evaluate cost-effective alternatives, deep dive into challenged projects, and demonstrate critical thinking, independent data analysis, excellent oral and written communication skills, ability to meet deadlines, and flexibility. Fieldwork may be required, including standing and walking on uneven surfaces in various weather conditions. This position is open to permanent Civil Service Administrative Engineers only.

Requirements

• A valid New York State License as a Professional Engineer.
• Six (6) years of full-time satisfactory experience in chemical engineering, civil engineering, electrical engineering, environmental engineering, mechanical engineering, or plan examining work.
• At least two (2) years of which must have been in an executive, managerial, or administrative capacity.
• Permanent Civil Service status as an Administrative Engineer.

Nice To Haves

• Minimum experience of 5 years as an Accountable Manager or equivalent overseeing capital project delivery on wastewater projects.
• Experience using formal project delivery SOPs and methodology for major project capital construction.
• Validated competence in project management through PMI certification, completion of AM training or equivalent.
• Strong technical skills, interpersonal, communication, and computer skills with a working knowledge of MS Office software and Project Scheduling Software.
• Knowledge of engineering design and construction industry standards and practices as well as environmental engineering operations and processes for wastewater treatment facilities.
• Knowledge of design and construction industry standards and practices as well as a strong ability to work on a broad multidisciplinary base with various fields and trades as well as the ability to concurrently handle multiple related and non-related tasks.
• Proficient oral and written communication skills to effectively communicate with project staff, engineers/architects, inspectors, consultants, contractors, (foreign and domestic), vendors, City operations staff and external project stakeholders such as regulatory agencies and community representatives.
• Experience in writing and reviewing contract specifications for major public works projects.
• This position may require operation of a motor vehicle to perform site visits, equipment testing, inspections, and to attend meetings with project stakeholders.

Responsibilities

• Manage assigned projects within the Wastewater Capital Program.
• Oversee Assistant Managers (AMs) managing projects within the same program or project groups.
• Direct the oversight of the planning, design, and construction of major capital construction projects.
• Ensure achievement of project goals and milestones.
• Ensure all prepared schedules, reports, and work products conform to the scope of work.
• Support the preparation, negotiation, and processing of appropriate modifications to Consultant Contract scope, cost, and schedule.
• Ensure that Environmental Health & Safety is incorporated throughout the project lifecycle.
• Be focused on client service to the operating bureaus.
• Perform the implementation of all project delivery procedures.
• Coordinate with all the bureau support divisions, such as the Project Controls Group (Schedule & Cost), Permit Resource Division, Sustainability, Contracts Support, etc.
• Perform program/project delivery tasks requiring more experience.
• Resolve and keep watch over interrelated issues and schedules.
• Delegate less complex project management tasks to their AM/project support staff.
• Ensure close coordination, consistency, and communication within the portfolio.
• Serve as the construction lead responsible on portfolio projects in design to ensure constructability and provide recommendations on potential construction methods as well as sequencing.
• Evaluate and recommend cost-effective alternatives to meet project goals balancing scope, cost, and schedule constraints.
• Deep dive into challenged projects to prevent further slippage or limit monetary exceedances.
• Perform fieldwork, which may require standing, and walking on uneven surfaces, steep slopes, stairs, in all weather conditions.
• Serve as Acting Portfolio Manager in the absence of the Portfolio Manager.
• Participate in bureau-wide programs/initiatives (e.g., RFP template development, SOP ownership, curriculum development/presentations for PM Training).

Benefits

• DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce.
• This position is open to qualified persons with a disability who are eligible for the 55-a Program and also meet the education and experience requirements as listed in the job posting notice.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager