Deputy Portfolio Manager

City of New York • Queens, NY

1d • Hybrid

About The Position

The NYC Department of Environmental Protection (DEP) is seeking an Administrative Construction Project Manager M3 to serve as the Deputy Portfolio Manager (PM) overseeing the administration and operation of a significant subset of projects within the Wastewater Capital Program directorate in Queens, NY. This role supports the PM in managing a portfolio of in-City Wastewater Capital Program projects, including wastewater pump station rehabilitation, Gowanus Canal Superfund CSO Facilities design and construction, and state of good repair upgrades at various Wastewater Resource Recovery Facilities (WRRFs). A typical portfolio comprises a dozen large-scale capital projects valued at $1 billion or more, in various stages of planning, design, and construction. The Deputy PM will manage assigned projects and oversee Assistant Managers (AMs) managing projects within the same program or project groups. Responsibilities include directing the oversight of planning, design, and construction of major capital construction projects to meet future wastewater treatment requirements, ensuring project goals and milestones are achieved, and that schedules, reports, and work products conform to the scope of work. The role also involves supporting the preparation, negotiation, and processing of modifications to consultant contracts, ensuring Environmental Health & Safety is integrated throughout the project lifecycle, and maintaining client service to operating bureaus. The Deputy PM will implement project delivery procedures, coordinate with bureau support divisions (e.g., Project Controls, Permit Resource Division, Sustainability, Contracts Support), and perform program/project delivery tasks requiring significant experience. They will resolve interrelated issues and schedules, delegate less complex tasks, and ensure close coordination, consistency, and communication within the portfolio. The Deputy PM may serve as the construction lead on design projects to ensure constructability and provide recommendations on construction methods and sequencing. They will evaluate and recommend cost-effective alternatives, deep dive into challenged projects, and demonstrate critical thinking, independent data analysis, excellent oral and written communication skills, ability to meet deadlines, and flexibility. Fieldwork may be required, involving standing, walking on uneven surfaces, steep slopes, and stairs in all weather conditions. The selected candidate will also serve as Acting Portfolio Manager in the absence of the Portfolio Manager and participate in bureau-wide programs and initiatives. This position is open to permanent Civil Service Administrative Construction Project Managers only.

Requirements

• At least six years of full-time satisfactory experience in construction management work on capital projects, each one of which must have had a dollar value of at least $300,000.
• At least eighteen months of which must have been in a managerial or consultative capacity in an organization responsible for the management of construction.
• Combination of education and experience sufficient to equal a total of ten years:
• Full-time satisfactory experience in construction inspection on capital projects, each one of which must have had a dollar value of at least $300,000 (One year of acceptable experience credited for each year of construction inspection experience up to a maximum of four years).
• Full-time satisfactory experience in building construction as a journeyperson in one or more of the skilled building construction trades (One year of acceptable experience credited for each year of journeyperson experience up to a maximum of four years).
• Education in an accredited college or university leading to a bachelor's degree in architecture, landscape architecture, or air pollution control, chemical, civil including structural and bridge design, electrical, mechanical, or sanitary engineering (credited on the basis of 30 semester credits for one year of acceptable experience up to a maximum of four years).
• A New York State license as a professional engineer or registered architect or a license as a professional engineer or registered architect from a state that has reciprocity with New York State may be substituted for the four years of education and experience described above, but all candidates must have at least six years of experience in construction management work, including at least eighteen months in a managerial or consultative capacity.
• Possession of a Motor Vehicle Driver License valid in the State of New York. Employees must maintain the license during their employment.
• Permanent Civil Service status as an Administrative Construction Project Manager.

Nice To Haves

• Minimum experience of 5 years as an Accountable Manager or equivalent overseeing capital project delivery on wastewater projects.
• Experience using formal project delivery SOPs and methodology for major project capital construction.
• Validated competence in project management through PMI certification, completion of AM training or equivalent.
• Strong technical skills, interpersonal, communication, and computer skills with a working knowledge of MS Office software and Project Scheduling Software.
• Knowledge of engineering design and construction industry standards and practices as well as environmental engineering operations and processes for wastewater treatment facilities.
• Knowledge of design and construction industry standards and practices as well as a strong ability to work on a broad multidisciplinary base with various fields and trades as well as the ability to concurrently handle multiple related and non-related tasks.
• Proficient oral and written communication skills to effectively communicate with project staff, engineers/architects, inspectors, consultants, contractors, (foreign and domestic), vendors, City operations staff and external project stakeholders such as regulatory agencies and community representatives.
• Experience in writing and reviewing contract specifications for major public works projects.
• This position may require operation of a motor vehicle to perform site visits, equipment testing, inspections, and to attend meetings with project stakeholders.

Responsibilities

• Manage assigned projects within the Wastewater Capital Program.
• Oversee Assistant Managers (AMs) managing projects within the same program or project groups.
• Direct the oversight of the planning, design, and construction of major capital construction projects.
• Ensure achievement of project goals and milestones.
• Ensure prepared schedules, reports, and work products conform to the scope of work.
• Support the preparation, negotiation, and processing of modifications to Consultant Contract scope, cost, and schedule.
• Ensure Environmental Health & Safety is incorporated throughout the project lifecycle.
• Focus on client service to the operating bureaus.
• Implement all project delivery procedures.
• Coordinate with all bureau support divisions (e.g., Project Controls Group, Permit Resource Division, Sustainability, Contracts Support).
• Perform program/project delivery tasks requiring significant experience.
• Resolve and keep watch over interrelated issues and schedules.
• Delegate less complex project management tasks to AM/project support staff.
• Ensure close coordination, consistency, and communication within the portfolio.
• Serve as the construction lead responsible on portfolio projects in design to ensure constructability and provide recommendations on potential construction methods and sequencing.
• Evaluate and recommend cost-effective alternatives to meet project goals balancing scope, cost, and schedule constraints.
• Deep dive into challenged projects to prevent further slippage or limit monetary exceedances.
• Demonstrate critical thinking skills and effective independent data analysis.
• Perform fieldwork, which may require standing, and walking on uneven surfaces, steep slopes, stairs, in all weather conditions.
• Serve as Acting Portfolio Manager in the absence of the Portfolio Manager.
• Participate in bureau-wide programs/initiatives (e.g., RFP template development, SOP ownership, curriculum development/presentations for PM Training).

Benefits

• DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce.
• This position is open to qualified persons with a disability who are eligible for the 55-a Program and also meet the education and experience requirements as listed in the job posting notice.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager