DEPUTY PORTFOLIO MANAGER

City of New York•New York, NY

1d•$83,718 - $223,299•Onsite

About The Position

The NYC Department of Environmental Protection (DEP) is seeking an Administrative Construction Project Manager M3 to serve as the Deputy Portfolio Manager (PM) overseeing the administration and operation of a significant subset of projects within the Wastewater Capital Program directorate in Queens, NY. This role supports the PM in managing a portfolio of in-City Wastewater Capital Program projects, including wastewater pump station rehabilitation, Gowanus Canal Superfund CSO Facilities design and construction, and state of good repair improvements at various Wastewater Resource Recovery Facilities (WRRFs). A typical portfolio comprises a dozen large-scale capital projects valued at $1 Billion or more, in various stages of planning, design, and construction. The Deputy PM will manage assigned projects, oversee Assistant Managers (AMs) managing projects within the same program or project groups, and ensure the achievement of project goals and milestones. Responsibilities include supporting contract modifications, ensuring Environmental Health & Safety is integrated throughout the project lifecycle, implementing project delivery procedures, coordinating with support divisions, and continuously monitoring key performance indicators. The Deputy PM will also act as the Acting Portfolio Manager in the PM's absence and participate in bureau-wide initiatives. This role requires critical thinking, independent data analysis, excellent communication skills, and the ability to meet deadlines and adapt to changing responsibilities. Fieldwork may be required, including standing and walking on uneven surfaces in various weather conditions. Extended workdays may also be necessary.

Requirements

Only permanent Civil Service Administrative Construction Project Managers are eligible to apply.
At least six years of full-time satisfactory experience in construction management work on capital projects, each with a dollar value of at least $300,000.
At least eighteen months of which must have been in a managerial or consultative capacity in an organization responsible for the management of construction.
A combination of education and experience totaling ten years, including: full-time satisfactory experience in construction inspection on capital projects (each with a dollar value of at least $300,000, up to four years credited), full-time satisfactory experience in building construction as a journeyperson in one or more skilled trades (up to four years credited), or education in an accredited college or university leading to a bachelor's degree in architecture, landscape architecture, or air pollution control, chemical, civil (including structural and bridge design), electrical, mechanical, or sanitary engineering (30 semester credits credited as one year of experience, up to four years credited).
A New York State license as a professional engineer or registered architect, or a license from a state with reciprocity with New York, may substitute for up to four years of education and experience described above, but all candidates must still have at least six years of construction management experience, including at least eighteen months in a managerial or consultative capacity.
Possession of a Motor Vehicle Driver License valid in the State of New York. Employees must maintain the license during their employment.
Demonstrated critical thinking skills.
Demonstrated effective independent data analysis.
Excellent oral and written communication skills.
Ability to meet deadlines.
Ability to be flexible in assignment of work responsibilities.

Nice To Haves

Minimum experience of 5 years as an Accountable Manager or equivalent overseeing capital project delivery on wastewater projects.
Experience using formal project delivery SOPs and methodology for major project capital construction.
Validated competence in project management through PMI certification, completion of AM training or equivalent.
Strong technical skills, interpersonal, communication, and computer skills with a working knowledge of MS Office software and Project Scheduling Software.
Knowledge of engineering design and construction industry standards and practices as well as environmental engineering operations and processes for wastewater treatment facilities.
Knowledge of design and construction industry standards and practices as well as a strong ability to work on a broad multidisciplinary base with various fields and trades as well as the ability to concurrently handle multiple related and non-related tasks.
Proficient oral and written communication skills to effectively communicate with project staff, engineers/architects, inspectors, consultants, contractors, (foreign and domestic), vendors, City operations staff and external project stakeholders such as regulatory agencies and community representatives.
Experience in writing and reviewing contract specifications for major public works projects.
This position may require operation of a motor vehicle to perform site visits, equipment testing, inspections, and to attend meetings with project stakeholders.

Responsibilities

Oversee the administration and operation of a significant subset of projects within the Wastewater Capital Program directorate.
Support the Portfolio Manager in managing a portfolio of in-City Wastewater Capital Program projects.
Manage assigned projects, which may include wastewater pump station rehabilitation, Gowanus Canal Superfund CSO Facilities design and construction, and state of good repair upgrades at various WRRFs.
Oversee Assistant Managers (AMs) managing projects within the same program or project groups.
Ensure the achievement of project goals and milestones, and that schedules, reports, and work products conform to the scope of work.
Support the preparation, negotiation, and processing of modifications to Consultant Contract scope, cost, and schedule.
Ensure Environmental Health & Safety is incorporated throughout the project lifecycle.
Implement all project delivery procedures and coordinate with bureau support divisions (e.g., Project Controls Group, Permit Resource Division, Sustainability, Contracts Support).
Continuously monitor key performance indicators with respect to Scope, Schedule, Budget, and other project performance metrics.
Serve as Acting Portfolio Manager in the absence of the Portfolio Manager.
Participate in bureau-wide programs/initiatives (e.g., RFP template development, SOP ownership, curriculum development/presentations for PM Training).
Perform program/project delivery tasks requiring significant experience, resolve interrelated issues and schedules, and delegate less complex tasks to staff.
Ensure close coordination, consistency, and communication within the portfolio.
Serve as the construction lead on portfolio projects in design to ensure constructability and provide recommendations on construction methods and sequencing.
Evaluate and recommend cost-effective alternatives to meet project goals, balancing scope, cost, and schedule constraints.
Deep dive into challenged projects to prevent further slippage or limit monetary exceedances.
Perform fieldwork, which may require standing and walking on uneven surfaces, steep slopes, and stairs in all weather conditions.
Work extended days from time to time.