Deputy Director, Leasing

Breaking Ground•New York, NY

About The Position

Deputy Director, Leasing Reporting to the Director, Leasing, the Deputy Director, Leasing oversees teams who conduct the leasing of vacant units for the portfolio of Breaking Ground's supportive housing and affordable housing that is managed by Breaking Ground. The Deputy Director supervises Assistant Directors and Leasing Managers who manage the application process. The Deputy Director manages the partnership with external agencies and organizations who provide housing applicants. The Deputy Director oversees the management of applications and ensures applicants are processed in their appropriate order. The Deputy Director provides oversight for the initial lease-up of new or renovated properties and ensures the properties are fully leased within the deadlines set by monitoring agents and stakeholders. After the initial lease-up the Deputy Director provides the Director, Leasing the waitlist.ESSENTIAL DUTIES AND RESPONSIBILITIES: Supervise Assistant Directors and Leasing Managers who are responsible for managing day-to-day operations for initial lease upsOversee post lease-up audits conducted by approved 3rd partyWork in close partnership with members of Breaking Ground’s internal and external Compliance teams and Building staff to ensure occupancy standards and compliance with regulatory agreementsCoordinate with Housing Development during construction phase to facilitate marketing schedules Manage housing lotteries and ensure properties are fully leased within the deadlines set by monitoring agents and stakeholdersReview reporting and data collection including occupancy statistics, outcomes, demographics, etc.Oversee the selection of applicants and ensure compliance with regulatory agreementsReview applicant appeals and complaints as neededCommunicate via phone, email, mail, fax as needed with housing applicants, external agencies, 3rd party developers, government representatives and others on the status of applicationsMaintain staffing levels appropriate to complete workloadsPerform other related duties as assigned

Requirements

Bachelor’s degree or equivalent experience
4 years of experience in Low Income Housing Tax Credits, Section 8, and HPD Housing Connect 2.0 Lottery system
LIHTC Certification required
3 years of supervisory experience
Detail oriented and organized
Must be flexible, creative, and take initiative to work both independently and as part of a team to accomplish objectives
Superior writing and analytical skills
Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams

Responsibilities

Supervise Assistant Directors and Leasing Managers who are responsible for managing day-to-day operations for initial lease ups
Oversee post lease-up audits conducted by approved 3rd party
Work in close partnership with members of Breaking Ground’s internal and external Compliance teams and Building staff to ensure occupancy standards and compliance with regulatory agreements
Coordinate with Housing Development during construction phase to facilitate marketing schedules
Manage housing lotteries and ensure properties are fully leased within the deadlines set by monitoring agents and stakeholders
Review reporting and data collection including occupancy statistics, outcomes, demographics, etc.
Oversee the selection of applicants and ensure compliance with regulatory agreements
Review applicant appeals and complaints as needed
Communicate via phone, email, mail, fax as needed with housing applicants, external agencies, 3rd party developers, government representatives and others on the status of applications
Maintain staffing levels appropriate to complete workloads
Perform other related duties as assigned