Deputy Director for Budget & Capital Planning

Commonwealth of Massachusetts•Boston, MA

About The Position

The Deputy Director for Budget & Capital Planning serves as the senior deputy to the Director of Budgeting and Capital Planning in the Office of Finance and Administration, under the overall leadership of the Deputy Commissioner for OFA. The role provides agency-wide leadership in developing, implementing, monitoring, and managing DCAMM’s five-year Capital Investment Plan and annual Capital Spending Plan, along with related budgeting, forecasting, funding, reporting, and analytical activities. The position oversees capital spending and allotments, project cash-flow projections, deferred maintenance planning, bond authorization reconciliation, fixed-asset reporting, and financial analysis across DCAMM’s capital portfolio. It provides senior-level guidance for capital planning and financial decisions, prepares analytical reports and recommendations, coordinates financial issue resolution across business units, and supports senior leadership and agency partners. The role also manages staff, assigns work and priorities, and oversees the daily operations of the Budget & Capital Planning function.

Requirements

At least six years of full-time or equivalent part-time professional, administrative, supervisory, or managerial experience in financial management work, including budgeting, accounting, auditing, management analysis, program evaluation, or financial reporting of program results.
At least two years of the required experience must have been in a project management, supervisory, or managerial capacity, unless qualifying through an equivalent combination of experience and substitutions.
Ability to communicate, present, and negotiate effectively.
Ability to translate complex financial and capital planning information into clear recommendations for senior audiences.
Ability to exercise sound independent judgment.
Excellent prioritization and delegation skills, including the ability to establish priorities, lead staff, and manage competing deadlines.
Advanced computer skills using spreadsheet, database, reporting, and project management software, especially Microsoft Office Excel and/or Access and Trimble, including the ability to develop and interpret complex financial and management reports.
Ability to work independently and across business units while maintaining positive working relationships.
Hands-on experience with project tracking, follow-through, and fiscal accountability.
Knowledge of report-writing principles, practices, and methods.
Ability to analyze data, determine its applicability, draw conclusions, and make appropriate recommendations.
Ability to provide precise and understandable written and oral instructions.
Ability to supervise by planning and assigning work, reviewing and evaluating performance, determining training needs, and determining whether disciplinary action is needed.
Knowledge of supervision principles, practices, and techniques.
Ability to coordinate others’ efforts to accomplish assigned work objectives.
Knowledge of financial analysis methods and techniques.
Knowledge of financial management principles and practices.
Ability to organize work by establishing operating or reporting relationships and assigning work accordingly.
A relevant certificate may substitute for one year of required experience; a related bachelor’s degree may substitute for two years; a related graduate degree or higher may substitute for three years; and a related doctorate may substitute for four years.

Nice To Haves

Significant experience in budgeting and financial administration of design and construction projects, including public construction within the Commonwealth.
Experience advising senior leadership and coordinating across multiple organizational units.

Responsibilities

Oversee the development and tracking of DCAMM’s annual Capital Spending Plan, including quarterly capital allotments.
Lead regular reviews of cash-flow projections with Project Executives and Project Managers for active projects.
Plan and track projects in the Deferred Maintenance program in coordination with the Office of Facilities Management and Maintenance.
Oversee reconciliation of agency bond funding authorizations to ensure accurate balances are available for capital project allocation.
Develop and present recommendations for balancing accounts and optimizing available capital resources.
Oversee Fixed Asset allocations for CTR, related reporting and reconciliation, and identification and resolution of capital financial reporting issues.
Maintain a detailed understanding of ongoing DCAMM capital projects, including timelines, funding sources, risks, and impacts on annual capital spending budgets.
Provide senior-level analysis and guidance for capital planning and financial decisions, and project annual and multi-year cap and non-cap spending.
Prepare analytical reports that identify spending non-conformance, emerging risks, and potential impacts on DCAMM’s capital program.
Lead cross-functional resolution of financial issues, work with project offices on process improvements, and develop routine and ad hoc reports for senior leadership and ANF.
Maintain effective working relationships with DCAMM senior executives, senior client agency staff, and ANF’s Capital Management group.
Build consensus, resolve competing priorities, communicate financial implications, and provide recommendations supporting production and spending goals.
Coordinate priorities across budget, capital planning, finance, and project delivery functions.
Manage staff development initiatives and establish staff capabilities needed to meet agency priorities.
Assign duties, responsibilities, and work priorities across the Budget & Capital Planning function.
Manage daily operations, solve problems, escalate complex issues, and establish priorities based on agency-wide needs.
Provide initial approval and assignment of deferred maintenance project criteria for all agencies, including funding sources, Major Program selection, Capital Spending Plan line-item designation, master ISA assignment and alignment, and determination of project alignment with the Capital Spending Plan.
Manage and oversee DCAMM Fixed Asset reporting, including identification and resolution of material issues.
Select and design analytical queries, dashboards, and reports for senior DCAMM leadership, ANF, and other audiences.
Recommend actions for reconciling and balancing capital appropriations and resolving material funding issues.
Recommend cash-flow forecasts, spending targets, and triage actions across the capital portfolio.
Lead development of Capital Spending Plan documents, including multi-year line-item budgets, priorities, and supporting analyses for approval by the Director of Budgeting and Capital Planning.
Recommend and provide initial approval of deferred maintenance financial transactions for multiple agencies, consistent with policy and funding requirements.
Recommend and approve Fixed Asset Accounting entries and related corrective actions, as appropriate.
Perform other duties as assigned.