Deputy Director, Energy Budget & Billing

City of New York • New York City, NY

6d

About The Position

The Deputy Director, Energy Budget & Billing works in the NYC Department of Citywide Administrative Services’ Division of Energy Management, which supports energy efficiency and emissions reduction across New York City government operations. The role assists with the annual citywide HLP budget, prepares contracts and related documents for utility-bill payments, and handles recurring utility billing and reimbursement work. Initially working under direction, the position also has latitude to develop new methods for recurring tasks. The role analyzes and presents results to department leadership.

Requirements

• Meet the Administrative Staff Analyst qualification requirements through one of the listed education and experience pathways.
• The listed pathways require relevant professional experience in areas such as budget administration, accounting, economic or financial administration, fiscal or economic research, management or methods analysis, operations research, organizational research, program evaluation, or specified personnel and public administration fields.
• At least 18 months of the qualifying experience must be in an executive, managerial, administrative, or supervisory capacity; supervisory experience must include supervising staff performing professional work in the specified areas.
• All candidates must have a high school diploma and at least two years of qualifying experience, including the required 18 months of executive, managerial, administrative, or supervisory experience.
• College education may substitute for professional experience at a rate of 30 semester credits for one year of experience.

Responsibilities

• Assist in developing the annual citywide HLP budget by collecting and analyzing energy-change estimates from agencies and other energy stakeholders, summarizing information, and developing additional analysis processes.
• Develop rate tables based on utility rate structures and commodity prices.
• Prepare contracts and related documents to enable payment of utility bills.
• Use the City’s Financial Management System (FMS) to monitor and report on payments and contract balances.
• Recommend, approve, and initiate budget modifications and encumbrances as appropriate.
• Perform reconciliations and related processes to ensure accurate and timely accounting of utility payments.
• Enter paper utility bills when electronic bills are unavailable and submit utility-bill invoices for payment.
• Serve as a second reviewer and approver of utility bills.
• Allocate billing costs by budget code and agency.
• Issue invoices and oversee reimbursements.
• Track utility- and account-specific credit balances.
• Respond to inquiries about utility payments.
• Analyze results and present them to department leadership.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed